Job Description

Job Type: Full-time

Job Title: Administrative Assistant

Exemption: Non-Exempt

Reports to: Program Coordinator

Program: Legal Services

Compensation: $45,000-$50,000 per year

Weekly Hours: 35 hours

This position ends 06/30/2027.

PURPOSE OF THE POSITION: The Administrative Assistant will support CFL's Legal Services Program, providing legal services to immigrants in Sunset Park and throughout New York City.

I. RESPONSIBILITIES INCLUDE:

• Provide administrative support to help programs run smoothly and efficiently
• Respond to inquiries and maintain referral lists
• Coordinate appointment calendars
• Scanning, copying, shredding, and mailing
• Enter case notes when legal notices are received
• Call clients to remind them about appointments and the documentation needed
• Enter enrollment data in CFL’s client database: ClientTrack
• Prepare monthly/quarterly data reports for funders
• Purchase supplies
• Maintain up-to-date information on CFL programs for navigators to provide referrals
• Collaborate with CFLSP programs and attend community outreach events as needed
• Opportunity to receive comprehensive immigration legal training and other professional development
• Assist programs with other duties as assigned

II. QUALIFICATIONS:

• Associate’s degree or high school diploma/equivalency with relevant experience
• Bilingual: English/Spanish required
• Proficient in data entry and MS Office tools: Word and Excel
• Excellent attention to detail and organizational skills
• Effective written and verbal communication skills.
• Experience working with diverse individuals and communities
• Occasional travel required to engage with families and community service providers within CFLSP program sites in Brooklyn
• Flexibility to work occasional evening or weekend hours for outreach events

III. RELATIONSHIP WITH OTHERS:

• Build and maintain close, daily interactions with co-workers and supervisors
• Effectively communicate with families, CFLSP staff, and outside agency staff
• Have a strong sensitivity to cultural differences present among staff and clients within our organization
• Possess a strong belief in people’s ability to grow and change

IV. WORKING CONDITIONS:

• Work requires being in an office on-site, sitting at a desk, and using a computer and telephone
• Occasional travel is required to engage with other CFLSP program sites, community-based organizations.
• Flexibility to work occasional evening or weekend hours for outreach events
• Attend various meetings with internal departments and external stakeholders

V. BENEFITS

• Medical, dental, vision, and life insurance benefits along with the opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account.
• 403(b) retirement plan, including employer match and employer non-elective contribution at the employer’s discretion.
• 12 holidays, 2 floating holidays, and up to 20 paid vacation days per year. One sick day per month.

NYC Equal Employment Opportunity Statement

It is the Agency’s policy to provide equal employment opportunity for all applicants and employees. Center for Family Life in Sunset Park does not unlawfully discriminate on the basis of actual or perceived race, sexual and reproductive health decisions, height and weight, color, religion, religious creed, sex, sexual and reproductive health decisions, gender, gender identity, gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws. Consistent with the law, CFLSP also makes reasonable accommodations for disabled applicants and employees; for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions; for employees who are victims of domestic violence, sexual assault, or stalking; and for applicants and employees based on their religious beliefs and practices.

Requirements

Cover letter required