Administrative Assistant-Legal Affairs and Risk Management Salary: $28.60 per hour based on a 35 Office hours are usually Monday through Friday 8:30 Provide comprehensive and varied Prepare, Respond Coordinate Administer Support Respond Maintain Conduct Maintain Maintain the
hour work week
Benefits: Generous benefits
include paid time off including holidays and vacation, retirement match and tuition remission for employee and
dependents. Details at www.duq.edu/benefits.
Location: Legal Affairs
Position Status: Full-time (35 hours
per week)
Hours: Monday through
Friday 8:30 a.m.-4:30 p.m.
Position Number: 000529/30-507
FLSA Status: Non-Exempt
This
administrative assistant position will perform administrative work in a
collegial and dynamic environment by primarily supporting the following three
positions: Associate Vice President for Legal Affairs and Deputy General
Counsel; the Associate General Counsel, and the Assistant Director of Risk
Management. Excellent and effective administrative, communication,
and customer service skills are essential.
a.m. 4:30 p.m., but may vary or fluctuate during periods of increased
operational need.
DUTIES AND RESPONSIBILITIES:
administrative support for the Office of Legal Affairs and Department of Risk
Management, including but not limited to the following:
proofread, format, redact, and distribute correspondence, reports, legal
documents, spreadsheets, PowerPoint presentations, and other materials.
to telephone calls, emails, and visitor inquiries, and direct requests to the
appropriate staff member.
calendars, meetings, appointments, and expenses.
the Risk Management operating and insurance budgets by processing invoices,
completing budget transfers, reconciling expenditures, maintaining financial
records, and monitoring department accounts.
implementation and maintenance of key Risk Management programs, including
University Driver Authorization, Minors Programs, and Volunteer Agreements, by
reviewing submissions, maintaining records, tracking approvals, and
communicating with campus departments.
to requests for Certificates of Insurance (COIs) by preparing or obtaining
appropriate certificates and providing timely assistance to university
departments, vendors, contractors, and external organizations.
and organize electronic and physical records related to contracts, insurance,
claims, compliance, and risk management.
research and benchmarking projects by gathering, compiling, and summarizing
information from peer institutions and external resources to support Risk
Management initiatives.
and order office supplies.
confidentiality of sensitive, confidential and/or legally privileged
information.
Work
collaboratively with the Assistant to the Senior Vice President and General
Counsel, and provide support as needed.
Complete other duties as assigned.
REQUIREMENTS: Minimum A Over 5 years of progressively responsible and related work experience. Prior successful experience supporting senior
qualifications:
high school diploma or GED.
management or lawyers, or any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions.
Preferred qualifications:
Bachelor’s
degree, or an Associate’s degree in business or a closely related field of
study.
Alternately, the successful candidate may possess any equivalent combination of
experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following:
Excellent interpersonal skills with a
customer service orientation;
Ability to work both independently and as
part of a team;
Ability to communicate effectively, both
orally and in writing;
Excellent organizational skills with the
ability to be attentive to the details and ability to multi-task;
Ability to maintain
the confidentiality of sensitive, confidential and/or legally privileged
information;
Knowledge of and proficiency in using the
current Microsoft Office Suite: Word, Excel PowerPoint; willingness to learn
new technologies relevant to the position;
Knowledge of Human Resources, Purchasing,
and Payroll systems, preferably Banner;
Good problem-solving skills with a can-do
approach;
Ability to initiate and follow through
with work responsibilities and to meet deadlines, and
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.
APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references. Candidates interested in this position should apply by August 28, 2026.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.
