Job Description

The BC Nurses’ Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 50,000 members. BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education. As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all.

Job Title: Administrative Assistant – LEAP Regular Full-Time (2 Positions)
Reporting to: LEAP, Coordinator
Posting #: MoveUP-016-26
Bargaining Unit: MoveUP
Pay grade: 4 ($38.71 hourly/ $70,452.20 annually)
Starting: June 2026
Posting Period: June 2 to 8, 2026

This position is responsible for providing administrative support to the Licensing, Education, Advocacy Practice (LEAP) Program team. This position is under general supervision and operates with independence. The incumbent receives new assignments in the form of verbal, written or email guidelines from several officers or other union staff, and is required to exercise initiative in the organization of their related duties.

Key Responsibilities
Provides administrative support to the LEAP team.
• Drafts and prepares letters, case documents/files and correspondence. This may be routine, specialized, or confidential in nature.
• Assists with scheduling meetings and calls for Officers, making travel arrangements for members, and member expense form requests.
• Handles incoming and outgoing mail items.
• Enters updates in UnionWare, such as contact information changes, adding or removing participants from a case, etc.
• Preparation of cases for Personal Information Protection Act (PIPA) requests.
• Creates spreadsheets for data collection requests.
• Makes and receives enquiries, takes and relays messages and information to a variety of contacts. Follow up as requested by LEAP Officers.
• Works collaboratively with the LEAP Intake Assistant and deals with time sensitive issues effectively.
• May liaise with different teams within the Occupational Health and Safety (OHS) department as well as other departments at BCNU.
• May be required to perform duties of other administrative assistants in OHS.

Performs other related duties as assigned.

Qualifications
The successful applicant must have:
1. A diploma or certificate in Business Administration or Applied Business Technology and three years of experience in an office environment or an equivalent combination of education, training, and experience.
2. Current knowledge of standard office methods and procedures. Demonstrated ability to effectively utilize MS Office.
3. Knowledge and understanding of the UnionWare database structure and a variety of other software programs.
4. Ability to communicate effectively both verbally and in writing.
5. Strong organizational and time management skills. Ability to prioritize competing demands and work under pressure.
6. Ability to work independently and with others effectively.
7. Ability to manage correspondence and research information.
8. Ability to problem solve.
9. Ability to create and document processes.
10. Ability to format, filter, and index information.
11. Ability to simultaneously listen and record/transcribe minutes.
12. Ability to type a minimum of 65 words per minute.

Why work at BCNU?

BCNU speaks up and speaks out for safe, quality, public health care. We pride ourselves in providing protection, representation, and services to all members and in supporting our employees. Our organizational values are rooted in respect, integrity, and collaboration, guiding us in building a workplace culture where everyone feels they can bring their authentic selves to work. We recognize and prioritize cultural and psychological health and safety. As part of our dedication to equity and justice, we honour the Truth and Reconciliation Commission's calls to action and are actively engaged in advancing Indigenous-focused initiatives.

We offer an inclusive workplace with a comprehensive range of benefits and resources to promote well-being, career growth and work-life balance. This includes but is not limited to:
• Competitive compensation and extended health and dental benefits package
• Municipal Pension Plan
• 4 weeks vacation entitlement to start
• Education and professional development opportunities

If you are seeking an opportunity to join a passionate and committed team, we’d like to hear from you!

Please also reach out to us at talentacquisition@bcnu.org to let us know of any accommodations you require through our application and selection process.