Executive & Administrative Assistant (Part-Time, Remote)
About the Role
We’re looking for a proactive, detail-oriented Executive & Administrative Assistant to support a multidisciplinary artist and creative entrepreneur across her personal brand, projects, and business operations.
You’ll be her right hand — helping manage communications, schedules, and priorities — and ensuring that projects move forward smoothly. This is a role for someone who thrives on organization, consistency, and accountability, not someone who needs to be micromanaged.
You’ll be trusted to take ownership, stay one step ahead, and create clarity so the artist can focus on her creative work.
Executive & admin support: Manage calendars, schedule meetings, confirm details, and ensure everything runs on time.
Inbox management: Organize, filter, and draft responses; make sure every message is tracked and followed up.
Task tracking & project management: Keep Asana (or similar tool) updated daily — with priorities, next steps, and due dates.
Meeting preparation: Ensure meetings start on time (camera on), prepare agendas, take notes, and record clear action items.
Status updates: Send concise weekly reports summarizing progress, blockers, and next steps.
Documentation & process organization: Keep SOPs and notes structured for easy reference.
Vendor & collaborator coordination: Communicate with partners, students, clients, or production contacts as needed.
(Nice to have) Assist with light marketing tasks such as uploading content, managing email lists, or coordinating small campaigns.
Someone autonomous, dependable, and proactive — who doesn’t wait to be told what to do.
Extremely organized, detail-oriented, and consistent in follow-up.
Comfortable working with a creative personality — balancing flexibility with structure.
Excellent written and verbal communication in English.
Punctual and professional always on time to meetings and responsive during working hours.
Familiar with tools like Google Workspace, Asana, Slack, Canva, Kajabi, or Shopify (nice to have).
Type A personality — enjoys structure, order, and clear documentation.
Part-time position, starting around 15–25 hours per week (to be defined).
Flexible schedule, but must be available for morning meetings (PST time) and responsive during work hours.
Remote from anywhere in the Americas time zones.
Limited check-ins (1–2 per week), so self-management is essential
Paid 2-week trial period before official onboarding.
Direct impact on helping an established artist and entrepreneur run multiple creative ventures efficiently.
Variety of tasks — from operational coordination to light creative support.
Freedom to organize your own work, propose systems, and create structure.
A flexible part-time schedule with potential to grow.
At Rad Hires, we help US-based fast growing tech startups, SMBs, and Digital agencies hire outstanding remote talent from Latin America and the Philippines.
In order to scale your business, you're faced with a number of difficult challenges:
• Reduced margins due to rising US labor and payroll costs
• Fierce competition for the best US talent
• The high cost of recruiting US talent
We know how stressful this can be. Which is why we created Rad Hires.
In 2-4 weeks, we help you hire top talent from LATAM and the Philippines at 40-80% less than US rates.
We provide a full service solution including:
• Sourcing and prescreening candidates
• Coordinating the entire interview process
• Assisting with onboarding
• Providing ongoing support to you and your team
• A 90-120 guarantee for every hire you make
Get started today. We can help with everything from entry-level to senior and leadership positions.
