Job Description

The Administrative Assistant provides essential support for various functions and completes a variety of tasks. This includes, but is not limited to: proving administrative support for multiple individuals, payroll, supply management, recruiting and smart phone set up.

Essential Functions

• Provides communication support between management and front line employees
• Manages coding of invoices
• Performs data entry and spreadsheet maintenance for the balancing of billing and payroll reporting
• Updates various reports and spreadsheets
• Maintains and updates training manual with current processes
• Manages training reminder notices and updates learner access
• Tracks employee statuses & supplies monthly inactive reports
• Manages SharePoint document updates
• Sets up smart phones
• Other HPS administrative duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are proud to offer the following benefits:

• Insurance Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
• Paid time off Vacation, Sick Time and/or PTO ( Only where required by local requirements and contract agreements), Paid Leave ( only where required by law), Holidays ( only where required by contract agreement), Floating Holidays ( only where required by contract agreement), Birthday Pay ( eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty ( only where required by law).
• Other 401K Retirement Savings Plan

Block by Block is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Qualifications

Requirements

• Must be 18 years or older.
• Must have a High School Diploma or GED.
• Associate Degree in related field such as Business Administration is preferred but is not required
• Minimum of three (3) years of experience providing administrative related functions
• Minimum of one (1) year accounting and book keeping experience is required
• Minimum of two (2) years data entry experience is required
• Minimum of two (2) years of experience using MS Word, Outlook, and EXCEL
• Must have excellent communication skills. The ability to read, write and speak proficiently in the English language is required.
• Excellent written and verbal communication skills
• Analytical & multitasking capabilities
• Flexible and adaptable in performing duties and responsibilities
• Ability to exercise sound judgment and make decisions in relation to essential job functions
• Ability to interact professionally with all levels
• Ability to build and maintain positive relationships
• Self-starter with excellent dependability and integrity

Physical Demands and Work Environment

• Must have the physical capacity to sit at a desk using a computer for long periods of time during an eight-hour shift, with normal breaks and rest periods.
• Requires substantial movements (motions) of the wrists, hands, and/or fingers.
• Requires close visual acuity to perform an activity such as: preparing reports; viewing a computer terminal; reading.
• Ability to stand or walk for long periods of time
• The noise level in the work environment is usually moderate.