Job Description

Posting number: 26-01455

Department: Family Services

Job classification: ADMIN ASST IV

Posting type: Open

Categories: Administrative Assistant

Summary

This position performs a variety of accounting and procurement functions that require knowledge of basic procurement and accounting principles and procedures. Creates purchase orders based on the requests of program staff for services funded by Comprehensive Services Act (CSA) and Title IV-E. Demonstrates knowledge of county, state, and federal policies. Has proven ability to work in high volume, fast paced environment with minimal direction. Processes invoices in a timely manner; maintain accurate and up to date files in both hardcopy and electronic formats; researches and prepares responses to inquiries from vendors. Requires knowledge of purchase order creation, monitoring, invoice processing, tracking, and reconciliation. Performs financial and accounting functions that require comprehensive knowledge of accounts payable, accounts receivable, journal entry and ledger postings, and procurement activities. Requires excellent organizational skills, ability to multitask and prioritize requests based on needs for at risk clients. Requires ability to extract and analyze data, prepare complex financial reports and create spreadsheets. Uses Fairfax County Unified System (FOCUS) and Integrated Multifunctional System (IMS) to process financial transactions. Reviews and reconciles transactions, researches and resolves discrepancies. Performs qualitative review of individual cases to resolve discrepancies and applies knowledge and interpretation of policies and procedures to resolve non-routine or difficult situations. Responds to inquiries from management, the public, clients, vendors, auditors, corporate agencies, employees, and others. Communicates clearly and independently compose accurate and concise written responses to inquiries. Performs system to system reconciliation of accounting transactions. Performs other related financial duties assigned by the supervisor/Financial Specialist I, and works under general supervision of a Financial Specialist I,

Note: The assigned functional areas of this position are general administrative assistance, accounting, finance and/or accounts payable.

Supplemental information

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check and a Child Protective Services Registry check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Ability to work in high volume, fast paced environment with minimal support.
• Financial operations experience such as accounts payable, accounts receivable, and budgeting.
• Experience with at least three of the following duties: general financial duties, general purchasing duties, communicating with vendors, purchase order creation, expense tracking, processing and monitoring transactions involving federal and/or state funding,
• Finance/accounting experience or equivalent level work experience with county, state and federal funding
• Experience using financial management systems, such as FOCUS or Shared Management Accounts Receivable Tracking (SMART) and experience with human services management information and payment systems. Working knowledge of IMS a plus.
• Intermediate to advanced Microsoft Excel skills
• Experience working independently and in team setting, with great attention to detail and accuracy.
• Experience in interpreting and applying technical accounting and financial policies and procedures.
• Knowledge of the Children’s Services Act, Title IV-E and Medicaid as it relates to services for at risk youth.
• Ability to work independently and use sound judgment.
• Successful candidate will be able to demonstrate excellent organizational skills.
• Ability to multitask and handle multiple deadlines with efficiency and accuracy.

PHYSICAL REQUIREMENTS:

Duties are generally sedentary and performed in a normal office environment. Ability to use keyboard driven equipment. Ability to lift up to 15 lbs. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.