Job Description

Job Posting Title

Administrative Assistant IV

Agency

575 BD. OF PSYCHOLOGISTS EXAMINERS

Supervisory Organization

Secretary of Licensing & Regulation

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Part time

Job Type

Temporary

Compensation

$30.00 - $35.00/hour. Salary based on education and experience.

Background Check Requirement:
Employment is contingent upon successful completion and passing of a state and federal background check. Failure to successfully complete or pass the required background check will result in withdrawal of the employment offer or termination of employment with the Oklahoma State Board of Examiners of Psychologists (OSBEP).

• Part-time
• On-site office presence required
• Reporting to the Executive Director, this position requires an individual with multiple skills for a variety of functions at a professional level.

This position is responsible for managing licensee application processes and supporting key administrative and operational functions of the agency. The role requires independent judgment, attention to detail, and the ability to manage multiple tasks and projects. The position works collaboratively with staff and leadership to ensure efficient, accurate, and timely delivery of licensure and administrative services. Limited supervisory or lead responsibilities may be assigned but are not the primary function of the position.

Essential Duties

This job description describes the general nature and level of work performed by the employee assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills

• Manage the intake, review, tracking, and processing of licensee applications, renewals, and related documentation
• Serve as a point of contact for applicants, licensees, and stakeholders regarding agency procedures, requirements, and timelines
• Maintain confidential and complex records in accordance with agency policy and statutory requirements
• Interpret and apply statutes, rules, policies, and procedures related to licensure and administrative functions
• Identify operational inefficiencies and assist with the development and implementation of process improvements
• Participate in and lead assigned projects related to operations, system improvements, or program development
• Prepare correspondence, reports, and procedural documentation
• Develop and deliver presentations to internal and external audiences, both in-person and through virtual platforms
• Coordinate and participate in meetings, trainings, and outreach activities, as assigned
• Coordinate activities with internal staff, leadership, and external partners
• Support administrative operational functions such as purchasing, invoicing, contracts, and other fiscal or administrative duties, as assigned
• Utilize agency systems and technology to manage data, review records for accuracy, resolve discrepancies, and produce reports
• Assist with training, onboarding, or mentoring of staff, as assigned
• Represent the agency or program area at meetings, workgroups, conferences, or stakeholder engagements, as directed

Supervision

• None

Knowledge, Skills, and Abilities

• Knowledge of administrative and office procedures, records management, and workflow processes
• Ability to work independently and exercise sound judgment
• Ability to manage multiple priorities, deadlines, and projects
• Strong attention to detail and organizational skills
• Ability to interpret and apply statutes, rules, and policies
• Ability to communicate clearly and professionally, both verbally and in writing
• Ability to develop and deliver effective presentations to varied audiences
• Ability to analyze processes and recommend operational improvements
• Ability to maintain confidentiality and handle sensitive information
• Proficiency with office technology, databases, and administrative systems
• While performing the duties of this job, the employee is frequently required to stand, walk and reach; talk and hear. Routinely, employees are required to sit for periods of time; to manipulate objects, tools or controls; climb or balance; and stoop, kneel, crouch or crawl.

Education and Experience

Education and Experience requirements at this level consist of a bachelor's degree plus three years of technical clerical, secretarial, or general office work, or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.

Preferred / Special Requirements

• Experience with project management, process development, or operational improvement is preferred.
• Experience in a licensing, regulatory, or compliance-based environment is a plus.

Benefits

This position is part-time, working 25 hours or less per week, and therefore does not offer benefits (medical, dental, vision, retirement, short term disability, paid time off, paid holidays, etc.).

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact