Job Description

Requisition No: 875678

Agency: Florida Commission on Human Relations

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 72002762

Pay Plan: SES

Position Number: 72002762

Salary: $40,320.81 - $42,500.00

Posting Closing Date: 05/19/2026

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Florida Commission on Human Relations

Administrative Assistant III

Open Competitive

Selected Exempt Service

Our Organization and Mission:

The Florida Commission on Human Relations is the state agency charged with enforcing the state’s civil rights laws and serves as a resource on human relations for the people of Florida. It is against Florida law to discriminate on the bases of race, color, religion, sex, pregnancy, national origin, age, disability, marital status or familial status. The Commission investigates complaints of discrimination in the areas of employment, housing, public accommodations, and state employee whistle-blower retaliation.

The Commission is responsible for promoting fair treatment, equal opportunity, and mutual respect among members of all economic, social, racial, religious and ethnic groups and works to eliminate discrimination against groups and their members.

The Work You Will Do:

This position performs highly responsible administrative work for the Chief Legal Counsel. The incumbent in this position may have direct access to agency managerial employees and information of a confidential nature which has been determined to relate to either employer/employee relations, and other personnel issues, preparation/or impact as defined in Section 447.203(4) & (5), F.S.

The Difference You Will Make:

You will play an essential role in maintaining the integrity and organization of legal case records, coordinating communications between parties and attorneys, supporting rule and policy development, and assisting with matters involving confidential and sensitive personnel information. Through your attention to detail, professionalism, and ability to manage multiple priorities, you will contribute to the efficient operation of the agency’s legal services and support the agency’s mission of enforcing civil rights laws and promoting fair treatment in the workplace and public services.

How You Will Grow:

The Florida Commission on Human Relations is committed to cultivating professional growth, leadership development, and continuous learning for its employees. Training and development opportunities are designed to enhance expertise and support long-term career advancement in public service.

Where You Will Work:

4075 Esplanade Way, Room 110, Tallahassee, FL 32399

This is not a remote position.

Pay:

$40,320.81 - $42,500.00

Your Specific Responsibilities:

• Prepares notices of hearings, notices of appearance, notices of taking depositions, subpoenas for production of documents and appearance of witnesses, routine legal actions and pleadings, and memoranda and correspondence associated therewith in final form based upon information obtained from the Chief Legal Counsel or assigned attorney.
• Maintains current records of all matters handled by the Chief Legal Counsel. Records description of matter, persons involved, date received, description and date of developments affecting disposition thereof, date closed, and nature and extent of legal services rendered in connection therewith.
• Assists attorneys in preparation of union mediation documents, correspondence related to union grievances, employee relations documents, and collective bargaining agreements.
• Assists in reviewing/formulating policies relating to employees of the Agency.
• Reviews cases that have been placed in “NORTA Review,” determines whether a NORTA is appropriate, and drafts the NORTA.
• Drafts Determinations under the supervision of a Senior Attorney.
• Tracks and maintains the case status in ActionStep by updating and maintaining documentation related to Determinations.
• Reviews and assigns incoming requests from complainants and respondents to attorneys.
• Conducts research on whether new or amended rules are proper. Assists with editing rules drafted by attorneys.
• Assists Senior Attorney(s) with preparing for presentations or trainings.
• Assists Housing and Employment managers with case management.
• Sends the initial e-mails to the parties when a whistleblower reinstatement review is being conducted by an attorney.

Required Knowledge, Skills, and Abilities:

• Knowledge of legal terminology, legal office practices, and court and administrative procedures.
• Knowledge of administrative law principles and legal processes related to employment discrimination, labor relations, public records, and agency operations.
• Knowledge of document management and case tracking procedures.
• Knowledge of principles and practices related to records management and confidential information handling.
• Skill in proofreading and editing legal and administrative documents for accuracy, grammar, and compliance with formatting requirements.
• Skill in the use of computers, legal case management systems, and standard business software applications.
• Ability to prepare legal documents, pleadings, correspondence, subpoenas, notices, determinations, and related materials in proper format with accuracy and attention to detail.
• Ability to review case materials and supporting documentation for completeness, accuracy, and compliance with established procedures.
• Ability to conduct legal and regulatory research and assist in reviewing rules, policies, and procedures.
• Ability to organize, prioritize, and manage multiple assignments and deadlines in a fast-paced legal environment.
• Ability to maintain accurate records and case management data within electronic tracking systems.
• Ability to communicate effectively verbally and in writing with attorneys, agency staff, external parties, and the public.
• Ability to establish and maintain effective working relationships with others.

• Ability to exercise discretion and maintain confidentiality of sensitive legal and personnel information.

Preferred Qualifications:

• 2 years of experience working in a legal office, governmental agency, labor relations environment, or human resources setting.
• 2 years of experience preparing legal documents, pleadings, correspondence, reports, or other professional written materials.
• Experience maintaining confidential or sensitive records and information.
• Experience coordinating, organizing, and tracking case files, legal matters, or administrative records.
• Experience reviewing documents for accuracy, completeness, and compliance with established procedures.
• Experience using electronic case management, document management, or records tracking systems.
• Experience assisting with employee relations, union grievance matters, collective bargaining issues, or administrative proceedings.
• Experience conducting research related to laws, rules, policies, or procedures.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and Teams.
• Strong organizational, communication, and time management skills with the ability to manage multiple assignments and deadlines.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com

General Information:

The elements of the selection process may include a skill assessment and/oral interview.

In order to be considered for a position, applicant responses to the qualifying questions, software systems, actual work experience, years of employment and hours worked per week must be clearly defined within your work history listed on the candidate profile, or you may not be considered for the position. An attached resume is not a substitution for the information required on the candidate profile.

All positions with the Florida Commission on Human Relations are positions of special trust. Therefore, the selected candidate must successfully pass a level two background screening (which includes fingerprinting) as a condition of employment. Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.