Job Description

Posting number: CJ211525

Department: Criminal Justice Coordinating Council

Job classification: Administrative Assistant III - Criminal Justice Coordinating Council

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Business, Community and Social Services

Summary

The Administrative Assistant performs administrative and office support activities for the department.

HIRING HOURLY: $19.34

OPEN UNTIL FILLED – APPLICATION REVIEW BEGINS IMMEDIATELY

Examples of duties

ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions)

• Answers telephone calls and provide information to callers and visitors.
• Provides administrative support to administrative functions including preparing reports and presentations
• Assists other administrative personnel with reporting, filing, specialized data entry, and updating databases as necessary.
• Assists with the set-up and clean-up for events, presentations, in-services and meetings.
• Coordinates meetings and events, including scheduling, reserving meeting spaces, preparing agendas and materials, and arranging necessary resources.
• Provides audio-visual (AV) support for meetings and presentations, ensuring all equipment functions properly.
• Coordinates catering and logistical needs for meetings, forums, and luncheons as required.
• Attends meetings as requested; records, transcribes, and distributes accurate meeting minutes in a timely manner.
• Assist with media relations and communications; engaging, attending and scheduling meetings with various communities.
• Creating event fliers, containing QR codes, etc.
• Performs other duties or assumes other responsibilities as apparent or assigned.
• Maintains confidentiality of sensitive information and documentation

Qualifications

• High School Diploma or GED is required.
• Minimum of two (2) years or more of customer service, clerical, or administrative experience.
• Must be proficient in Microsoft Office Suite, database management and office equipment
• Pass a background investigation
• Pass a pre-employment physical

Supplemental information

• Requires strong Microsoft Office skills (Excel, Word, PowerPoint)
• Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions that result in effectiveness.
• Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required while performing specific job duties.
• Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed.
• Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.
• Consistently abide by established policies and procedures for routine problems. Embrace technology, paperless processes, and various system enhancements.
• Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and * Department policies and procedures ensuring that all work performed meets those standards.