Job Description

Posting number: 202300796

Department: POLICE

Job classification: Administrative Assistant III

Posting type: General

Categories: Administrative Assistant, Clerical & Data Entry

Summary

Bring your administrative expertise to a role where your organization, judgment, and communication skills make a meaningful difference. Chatham County Police Department is seeking an Administrative Assistant III to provide critical, confidential support to the Office of Support Services, coordinate daily office operations, manage records and payroll information, and serve as a professional point of contact for employees and the public. If you’re detail-oriented, adaptable, and confident handling sensitive information and challenging situations, we invite you to apply and become an essential part of the team.

Examples of duties

• Performs complex, diverse, and confidential administrative support duties for the Office of Support Services.
• Coordinates administrative office functions within the assigned area.
• Ensures efficient clerical procedures and records management.
• Prepares correspondence, reports, lists, and other documents.
• Researches, interprets, and compiles a variety of information.
• Processes and maintains payroll and timekeeping records.
• Assists the public by phone and in person and answers inquiries in a courteous and timely manner.
• Screens all incoming mail, telephone calls, and visitors to determine the nature and urgency of business and exercises judgment in referring them to staff.
• Ensures efficient clerical procedures and records management.
• Files a variety of information, forms, records, and data.
• Performs other duties as assigned.

Qualifications

• Associate Degree in Accounting, Business Administration, or closely related field, and
• At least one year of experience as an Executive Secretary or Administrative Assistant; OR
• At least three years of experience as an Executive Secretary or Administrative Assistant; or
• Any equivalent combination of experience and training.
• Must be able to type a minimum of 25 words per minute. Selected candidates may be required to complete clerical testing during the interview process.

Successful candidates will possess the following:

• Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involving Chatham County Police Department activities or policies.
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language.
• Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks.