The Administrative Assistant III provides advanced administrative, operational, and budgetary support to senior leadership, including the Vice President or department head, and supports departmental staff as needed. This position requires a high level of professionalism, discretion, and independent judgment, along with a thorough understanding of departmental operations, policies, procedures, and organizational priorities.
The role coordinates and maintains departmental and divisional budget tracking and reconciliation processes, monitors expenditures, resolves discrepancies, processes requisitions and appropriation transfers, and assists with budget and expense reporting in accordance with established policies. The position may have limited authority to approve purchases or requisitions.
The Administrative Assistant III supports departmental projects, initiatives, and programs and may manage multiple assignments simultaneously. The position may serve on committees and supports meeting activities by collecting agenda items, preparing and distributing agendas, attending meetings as needed, recording meeting minutes, and ensuring timely dissemination of minutes and follow‑up materials.
Responsibilities include prioritizing, scheduling, and maintaining calendars, appointments, and meetings; coordinating meeting logistics; and making business travel arrangements as needed. The position prepares, drafts, edits, and proofs moderately complex correspondence, reports, presentations, and other materials.
The role receives, reviews, and responds to moderately complex correspondence and inquiries; resolves general questions related to departmental activities, policies, or procedures; and serves as an administrative point of contact for internal and external stakeholders. The position answers incoming telephone calls, provides backup support for greeting visitors, and directs inquiries to appropriate personnel.
Additional duties include collecting, compiling, verifying, and analyzing data for reports and presentations; preparing charts, graphs, and related materials; maintaining departmental records and filing systems; performing data entry using spreadsheets or databases; verifying information for accuracy; and performing general office support functions such as mail distribution, document processing, and supply inventory management.
Equal Opportunity
Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu, or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights.
Americans with Disabilities Act
Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.
Annual Security & Fire Safety Report
The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.
Florida Tech’s 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.
The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.
The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.
You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following website 2025 Annual Security and Fire Safety Report
Official Transcripts
Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).
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