Job Description

• Manage executive and leadership team calendars, ensuring alignment with priorities and deadlines
• Coordinate internal and external meetings, including logistics such as conference rooms, catering, and visitor access
• Arrange complex travel plans, itineraries, and reservations
• Prepare meeting materials including agendas, reports, presentations, and supporting documents
• Take meeting minutes and track action items
• Research and prioritize incoming issues and determine appropriate actions or responses
• Handle competing priorities with urgency and professionalism
• Support expense reporting and reconciliation
• Order office supplies and materials as needed
• Maintain and update organizational charts, flowcharts, and contact lists
• Manage SharePoint access requests
• Support special projects from conception to completion
• Perform additional administrative duties as assigned

• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, OneNote, SharePoint, Copilot)
• Experience with tools such as Zoom, Emburse (expense reporting), TripSource (travel booking), and Smartsheet preferred
• Highly organized with strong attention to detail
• Ability to manage multiple tasks and shifting priorities
• Strong communication skills with the ability to interact across all levels of the organization
• Professional demeanor with ability to handle confidential information