Job Description

Area of Assignment: Bandung

This career level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform high level administrative work that directly advances the operations and objectives of the department served, providing a full suite of skilled support functions to a large work group or highly skilled and specialize support; may directly support a director or senior director. Responsibilities

• Acts as an advocate to raise the awareness of the needs of children. Understands mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
• As a seasoned team member, answers detailed questions, explain processes, and correspond with people concerning specialized information within the assigned department or work group.
• Performs skilled support work entering detailed electronic data, researching, retrieving, and formatting information and data requiring specialized knowledge of the assigned work group.
• Drafts and/or proofread records, documents, or forms and other correspondence, which may be confidential in nature. Often schedules major meetings, records meeting minutes, coordinates complex travel, welcomes and hosts visitors, and prepares agendas and itineraries.
• May perform light manual labor such as delivering office supplies, arranging chairs, and setting up refreshments or brochures and displays.
• Creates or coordinates data report creation, tracking, and dissemination for the department or work group supported.
• May communicate with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, ensure clear understanding between functions, as well as serve on project teams.
• May administer programs requiring subject matter expertise within the disciplines of the work group supported, as well as gathering, evaluating and reporting on data related to the assigned department or client departments.
• May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies or trains other staff to accomplish these tasks. May provide document recording or authentication services as required.

Culture

• Accountable for supporting, upholding, and engaging in Compassion's core "Cultural Behaviors" in all internal and external communication and relationships.

Qualifications

• Bachelor’s degree (S1) in Business Administration, Management, or related field
• 3–5 years of experience in administrative or operations roles (NGO/non-profit experience is a plus)
• Strong communication skills in Bahasa Indonesia and English
• Highly organized, detail-oriented, and able to manage multiple tasks
• Proactive, resourceful, and able to work independently and in a team
• Proficient in Microsoft Office, with advanced Excel skills (reporting, data tracking)
• Experience in procurement and purchasing, including sourcing vendors, requesting quotations, and managing purchasing transactions in a transparent and accountable manner
• Familiar with online purchasing and digital transactions e.g., e-commerce, vendor coordination, online payments
• Strong negotiation and vendor management skills, ensuring cost-effective and ethical purchasing decisions
• Experience in event coordination and travel arrangements is an advantage
• Willing to be assigned in Bandung, Indonesia

*Equivalent education, training and/or certification may be substituted for experience and education shown above

* Please submit your CV in English.