Job Description

Requisition No: 877718

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT III - 22008055

Pay Plan: State Courts System

Position Number: 22008055

Salary: $48,442.20 Annually

Posting Closing Date: 07/16/2026

Total Compensation Estimator Tool

Position Title

Administrative Assistant III

Job Location

Office of the State Courts Administrator, Office of Information Technology, 500 South Duval Street, Tallahassee, Florida

Salary Range

$48,442.20 Annually

The Office of the State Courts Administrator (OSCA), Office of Information Technology (OIT) seeks an Administrative Assistant III to provide high-level administrative, procurement, fiscal, accounting, and clerical support in a fast-paced environment. This position serves as the primary administrative support to the Chief Information Officer (CIO) and assists with technology procurement, budget monitoring, financial tracking, inventory management, travel coordination, and office operations.

Key responsibilities include procuring IT software, hardware, and services; tracking budgets, allotments, encumbrances, expenditures, and inventory; preparing spreadsheets, reports, correspondence, and presentations; coordinating travel and processing reimbursement vouchers; auditing travel expenses; and supporting the CIO and Budget & Planning Manager with administrative and operational needs.

The primary duties of this position include, but are not limited to, the following:
• Manage procurement activities for technology-related goods and services, including software, hardware, professional services, and operational resources, while ensuring compliance with applicable policies and procedures.
• Support budget administration by monitoring expenditures, maintaining financial records, reconciling costs, and preparing reports to support planning and decision-making.
• Serve as primary administrative support to the Chief Information Officer (CIO), coordinating communications, scheduling, documentation, and daily operational activities.
• Coordinate travel arrangements and reimbursement processes for staff and stakeholders, ensuring compliance with applicable travel policies and procedures.
• Assist with inventory and asset management activities, including property tracking, audits, transfers, and records maintenance.
• Support human resources and personnel administration functions, including onboarding, staff records management, organizational reporting, and workforce support activities.
• Prepare and maintain reports, presentations, correspondence, and other business documents to support organizational initiatives and projects.
• Coordinate meetings, maintain records and filing systems, manage shared communications channels, and support workflow improvements across the Office of Information Technology.
• Provide cross-functional administrative support, assist with training and documentation efforts, and help maintain departmental policies, procedures, and operational resources.
• Participate in special projects and perform other duties as assigned in support of organizational goals and strategic initiatives.

Education and Training Guidelines

Education

Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree.

Experience

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Three years of work experience in business administration, office skills, or related field.

Preference may be given to candidates with a minimum of 3 years of experience processing invoices and arranging and processing travel in accordance with the State of Florida/DMS policies and procedures. Preference may also be given to candidates with intermediate-to-advanced proficiency in standard Microsoft Office applications.

Competencies

Knowledge, Skills, and Abilities (KSA):
• Strong written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prepare reports, correspondence, spreadsheets, and presentations.
• Ability to establish and maintain effective working relationships with court personnel, government agencies, vendors, and the public.
• Ability to work independently, exercise sound judgment, and manage projects with minimal supervision.

Special Comments

To be considered for the position, all applicants must:

• Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications.
• Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, along with explanations for any employment gaps.

Please note that applicants who do not provide all the necessary information will not be considered for this position.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized health insurance plan, optional enrollment in life, dental, and disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.

Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

How to Apply

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.