Job Description

Requisition No: 868633

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II- SES - 79001121

Pay Plan: SES

Position Number: 79001121

Salary: $34,760.00 - $40,000.00

Posting Closing Date: 01/30/2026

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DIVISION OF ADMINISTRATION AND FINANCIAL MANAGEMENT

BUREAU OF HUMAN RESOURCES

ADMINISTRATIVE ASSISTANT II - SES

Position Number: 79001121

Annual Hiring Salary: $ $34,760.00 -$40,000.00

*OPEN COMPETITIVE*

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/

Minimum Qualifications:

The Administrative Assistant II-SES should possess the following:

• Four (3) years of administrative experience; and
• Three (3) years of working knowledge in Microsoft Office Suite.

***Preference will be given to those who can demonstrate one or more of the following: two (2) years of experience working in a very sensitive and confidential environment, an interest in public service and human resources, a working knowledge of an electronic document records system, familiarity with state purchasing rules, experience managing a main phone line and/or experience working in a Human Resources Office.

The Work You Will Do:

This is a professional position responsible for assisting the managers in the daily operation of the Human Resources Office. The incumbent is responsible for assisting in all general areas of human resource management and specifically in personnel record management, recruitment and selection, learning and development and employee relations activities. Duties include but are not limited to:

• Greeting and assisting visitors.
• Answering the main Human Resources telephone line and routing requests for assistance.
• Processing correspondence to and from management, staff and the public.
• Assisting with the management and procurement of office supplies and copy services.
• Responding to public record requests.
• Completing employee verifications and file reviews; maintaining personnel records.
• Receiving and processing personnel action requests.
• Assisting the Human Resource Management team.
• Assisting the Bureau Chief with tasks daily.
• Obtaining information from the People First system.
• Coordinating employee requests timely and in accordance with agency policy.
  
  The Difference You Will Make:
  At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work. As an employee, you help to “make DBPR and Florida great places to do business.” To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida’s competitive marketplace.
  
  In the Office of Human Resources you will directly support staff and management across all the Divisions and functional areas of the agency. Your work will impact the job environment of each and every employee striving to achieve the agency’s mission.
  
  How You Will Grow:
  DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork. In turn, we will involve you on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
  
  Where You Will Work:
  Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.
  
  The Benefits of Working for the State of Florida:
  Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
  For a more complete list of benefits, visit www.mybenefits.myflorida.com
  
  Required Knowledge, Skills, and Abilities:

• Ability to communicate effectively both orally and in writing.
• Ability to consistently provide positive and professional customer service.
• Ability to conduct fact-finding research.
• Ability to use available technology to perform duties including voice over IP telephony, computer software and hardware.
• Ability to maintain confidentiality of information.
• Knowledge of and ability to use the State’s human resource information system.
• Knowledge of Chapters 20, 119 and 110, Florida Statutes.
  
  NOTE: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
  
  This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number and date of birth in order to conduct this background check.
  
  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
  
  Applicants are required to apply online through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.
  
  The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
  
  Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
  
  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
  
  SPECIAL REMINDERS:
  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
  
  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
  
  We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.