Requisition No: 872988
Agency: Agriculture and Consumer Services
Working Title: ADMINISTRATIVE ASSISTANT II - SES - 42003013
Pay Plan: SES
Position Number: 42003013
Salary: $48,000.16 - $60,000.20
Posting Closing Date: 04/07/2026
Total Compensation Estimator Tool
ADMINISTRATIVE ASSISTANT II - SES
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
FLORIDA FOREST SERVICE
***STATE PERSONNEL SYSTEM OPPORTUNITY--
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED. ***
MINIMUM REQUIREMENTS:
A high school diploma or its equivalent and six (6) years of administrative or clerical experience; or
An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements; or
A bachelor's degree (4 years) from an accredited college or university andtwo (2) years of administrative experience; or
A master's degree (6 years) from an accredited college or university can substitute for one year of the required experience.
Requires possession of a valid driver license.
***ATTENTION CANDIDATES***
To be considered for a position with the Florida Department of Agriculture and Consumer Services:
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.
ADDITIONAL REQUIREMENTS:
Occasional to moderate travel required.
Position may respond to emergencies, including natural disasters or other type incidents, as needed.
NOTES:
To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.
Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
JOB DUTIES:
Serves as the Administrative Assistant II within the Director’s Office of the Florida Forest Service (FFS). This position requires the incumbent to be held to a high degree of responsibility and confidentiality, working independently with minimal supervision while handling the many administrative functions of the FFS. Incumbent must be able to maintain a good working relationship with a large number of people and to adjust to ever changing work priorities as directed by their supervisor. Incumbent must be able to meet deadlines. This position requires a self-motivated, detail-oriented, responsible and dependable individual that must be discreet when handling personnel issues.
Serves as Public Records Coordinator and Records Management Liaison for the FFS; researches and coordinates responses with the districts/centers as necessary. Handles all public records for the FFS, reviewing each one to ensure compliance with the Florida Statutes. Works closely with the bureaus, and field units to obtain necessary records. Reviews the records and redacts any Florida Statute exemption information before distributing. Serves as the liaison working with the Office of General Counsel for guidance and review of all public records and the documents provided. Keeps the FDACS public inquiry system updated and accurate and handles all public requests in accordance with policy and procedures. Notifies General Counsel of all Notice of Claims involving the FFS or potential litigation.
Serves as the Incident Reports Coordinator handling the finalization of all FFS Incident Reports (IR). Reviews all IRs to ensure all documents are included, and that the IR is completed correctly and accurately. Submits the final IR to the department for approval. Ensures IRs are documented and recorded timely and accurately.
Assists the Assistant Director and Chief of Field Operations as needed, performing research to prepare correspondence and reports as requested and ensures deadlines are met. Performs quality review on outgoing correspondence. Provides assistance as necessary with duties related to the Florida State Fire Service Association (FSFSA) Bargaining Unit consultations, negotiations and meetings and reviews policy and procedures that are applicable to the FSFSA employees. Assist with the Florida Forest Council meetings. Coordinates emails received from the public as necessary and tracks deadlines for the field following up to ensure timelines are met.
Prepares and administers confidential personnel work for the FFS according to established policies and procedures including, but not limited to job advertisements, coordinating interviews, hiring packages; drug testing program, updating position descriptions; processing disciplinary actions; changes in employee pay such as Leave Without Pay and Special Pay Increases. Serves as back-up for the FFS Worker’s Compensation Program, as necessary. Serves as Coordinator for the FFS Forms Program and Records Management Program for the FFS. Conducting yearly records inventory and coordinates the approval of records destruction requests for the FFS. Coordinates the tracking of incident reports.
Monitors and coordinates the Assistant Director’s calendar. Arranges meetings, makes travel arrangements, and prepares travel authorizations and reimbursements as requested. Coordinates registration for conferences and meetings as requested. Answers the telephone, routes calls to the appropriate bureaus or districts, and answers questions concerning the FFS processes.
Performs other related duties as required.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
For a complete list of benefits, visit www.mybenefits.myflorida.com
For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”
SPECIAL NOTES:
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Join Florida’s talented workforce to fulfill your professional goals and achieve a meaningful career. Our talented public servants work hard to serve more than 19 million residents across Florida, and you, too, can realize success in the Sunshine State.
Working in Florida’s state government means being responsive to the issues impacting the taxpayers of our state. Florida’s state government boasts both fast-paced work environments in which critical thinking and creative problem-solving are a must as well as steady employment opportunities that prize consistent service to our state’s residents. In some positions, state employment means being able to influence policy decisions and help implement change. In others, state employment means being the reliable resource that our taxpayers have come to expect from Florida’s public servants. All positions offer the ability to gain valuable experience quickly, improving your overall skillset. The State of Florida is seeking individuals with leadership skills, creativity and dedication to their fellow Floridians and individuals who recognize the professional development opportunities and achievements possible through state service.
Florida boasts the third largest population in the country and is richly diverse in both population and landscape. With an award-winning park system, warm weather and beautiful bodies of water, Florida is the perfect environment for recreational activities and outdoor enthusiasts. Our favorable tax climate means your income goes further and our business-friendly policies foster private sector growth. Joining Florida’s talented, diverse workforce provides the opportunity to achieve your professional goals while living in a state that values quality of life, culture and recreation. For employment opportunities with the State of Florida, visit https://jobs.myflorida.com.
