Job Description

The Administrative Assistant II will perform a wide range of administrative and office support activities for the Department of Catholic Schools. This full-time position works at the Catholic Center in Baltimore City. Please note that this is an in-office position Monday through Thursday, with the opportunity to work from home on Friday.

Essential Functions

• Plan and coordinate professional development and meetings for the Department of Catholic Schools and/or school personnel.
• Maintain records for MSDE certification of Teachers, Assistant Principals, and Principals.
• Create and/or design documents including correspondence, reports, publications, etc.
• Assist in the updating of the Department of Catholic Schools Policy Manual.
• Provide support by addressing questions and inquiries from school personnel.
• Offer general administrative support in collaboration with other Department of Catholic Schools office staff.
• Manage SEVIS-related administrative processes for international students.
• Support program coordination and administrative needs. We are getting a new program for this not set yet
• Process AMX (American Express) transactions and reconciliation.
• Process mileage reimbursement for the Chancellor.
• Planning and coordinating of marquee events including Catholic Schools Convocation, Distinctive Scholars Convocation, and Chancellor’s Luncheon
• Maintain contracts for Elementary Principals and High School Principals.
• Process check requests accurately and in a timely manner.
• Maintain and manage the Superintendent’s calendar.
• Update and maintain the Crisis Manual.
• Update and maintain the School Board Manual.
• Order and manage office supplies inventory.

Position Qualifications

• Minimum associate degree.
• 2–5 years of experience in an administrative support role.
• Previous experience in an educational setting (preferred).
• Proficient in Microsoft Office, Microsoft Outlook, and Google Docs.
• Knowledge of principles and practice of office management.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in on-going training.
• Teamwork with an emphasis on flexibility and adaptability.
• Effective problem-solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.

Pay Range: $25.00 - $26.44

Benefits

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/