Job Description

Step into a role where your organizational strengths, attention to detail, and ability to anticipate needs truly shine. We’re seeking an Administrative Assistant II who will provide essential support to our leadership team and help keep daily operations running seamlessly. If you enjoy a fast‑paced environment, excel at juggling multiple priorities, and take pride in delivering polished, accurate work, this is an excellent opportunity to grow your administrative career. This role is hybrid, with an expectation of three (3) days in the office and two (2) days working remotely per week. Schedule details will be determined.

Who we are

With over 100 cutting-edge outpatient center locations, dedicated to providing exceptional patient care while fostering a collaborative work environment, our buckeye team includes more than 1,800 nurses, medical assistants, physicians, advanced practice providers, administrative support staff, IT specialists, financial specialists and leaders that all play an important part. As an employee of Ohio State University Physicians (OSUP), you'll be an integral part of a team committed to advancing healthcare, education, and professional growth.

Our culture

At OSUP, we foster a culture grounded in the values of inclusion, empathy, sincerity, and determination. We meet our teams where they are, coming together to serve each other and our community.

Our benefits

We know that having options and robust benefit plans are important to you. OSUP prioritizes the wellbeing of our team and that’s why we offer our employees a flexible, competitive benefit package. In addition to medical, dental, vision, health reimbursement accounts, flexible spending accounts, and retirement, we also offer an employee assistance program, paid time off, holidays, and a wellness program designed to support our employees so they can live their best lives.

Responsibilities

The Administrative Assistant II supports a variety of executives and/or senior management. Duties and responsibilities include:

• Provides general administrative support and acts as a backup in this capacity to others as needed.
• Substantial calendar management for assigned executive(s) and/or senior leader(s). Coordinates with other administrative personnel when needed.
• Coordinates meetings inclusive of preparation materials, logistics, minutes, and action items (if applicable), and performs other tasks needed to support a successful meeting.
• Supports leadership through the assignment of special projects or tasks that may be ongoing or on a one-off basis.
• Arranges travel and travel reimbursement for assigned individuals within company policy.
• Prepares daily, weekly, monthly, quarterly and/or annual communications, reports, distribution lists, etc.
• Event planning, managing fundraisers, corporate events, etc.
• Orders and distributes supplies where appropriate.
• Schedules service and/or maintenance requests for equipment.
• Other duties or special projects as assigned.

Qualifications

Requirements

• High School diploma or equivalent.
• Two or more years of experience in administrative support, or equivalent combination of education and experience.

Preferences

• Associate degree in related field
• Proficiency in various computer software applications.

Knowledge, Skills, and Abilities:

• The ideal candidate must have the ability to manage highly confidential and sensitive material, manages calendars, coordinates meetings, travel, and supplies and has proficient knowledge of Microsoft Office software programs.
• Meticulous attention to detail in composing, typing, and proofing materials, as well as establishing priorities and meeting deadlines.
• Ability to gather and report data in meaningful format.
• Strong interpersonal skills for handling sensitive and confidential situations and communicating effectively with individuals at all organizational levels.
• Ability to work independently in a fast-paced environment.

Pay Range

USD $22.17 - USD $33.25 /Hr.