Job Description

Requisition No: 869507

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79011468

Pay Plan: Career Service

Position Number: 79011468

Salary: $1,336.92- $1,456.62 Biweekly

Posting Closing Date: 02/27/2026

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OFFICE OF THE GENERAL COUNSEL
ADMINISTRATIVE ASSISTANT II - CS
Position Number: 79011468
Hiring Salary: $1,336.92- $1,456.62 BI-WEEKLY

** Open Competitive**

***Applicants must complete all fields in the Candidate Profile. Work history, hours worked, and formal education may be required to qualify for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The General Counsel’s Office has many areas of business and administrative law.

The Work You Will Do:

This Administrative Assistant II position provides administrative and legal support the Office of the General Counsel’s Drugs, Devices, and Cosmetics Legal Team and reports to the Senior Legal Assistant for the work unit.

Your Specific Responsibilities:

Duties include but are not limited to:

• Maintains an inventory of all work request assignments and disciplinary file activity and updates for responsible attorney;
• Maintains calendar for work request deadlines;
• Updates status/activity in the Department’s license and document maintenance databases;
• Sets up disciplinary files according to proper file maintenance protocol;
• Maintains accurate schedules and calendars for assigned attorneys, scheduling meetings and appointments and keeping attorneys apprised of upcoming meetings and deadlines;
• Assists with personnel matters, including scheduling and calendaring interviews;
• Prepares outgoing mail and processes incoming mail;
• Prepare travel for assigned attorneys, including making reservations and accommodations, preparing authorizations and vouchers for reimbursement;
• Monitors public records requests related to the Drugs, Devices and Cosmetics Legal Unit in the Department’s GovQA database;
• Researches, retrieves, reviews, and performs redactions on documents to fulfill public records requests;
• Drafts correspondence, supplemental requests, final orders;
• Assists with phone coverage for the unit as well as for the main switchboard of the Office of the General Counsel;
• Performs other duties as needed to ensure the success and organization of the work unit and the Office of the General Counsel as a whole.

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite;
• Knowledge of office equipment including copy and fax machines;
• Knowledge of data entry and databases;
• Ability to evaluate and make independent decisions,
• Ability to communicate effectively verbally and in writing;
• Ability to establish and maintain effective working relationships;
• Ability to multi-task;
• Ability to plan, organize and coordinate and prioritize work assignments;
• Ability to recognize and act on emerging issues and shifting priorities.

Minimum Requirements

• High school diploma or equivalent; and
• At least one to two years administrative experience, clerical or legal secretarial experience; and
• Working knowledge of Microsoft Word and Outlook.

Preference: will be given to those who possess legal secretarial and legal office experience

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday.
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida.
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University.

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.