Job Description

Job Location: Sarnia, ON

Contract Length: 12 months

Hours of Work: 40 hrs/wk (Mon – Fri)

Overview

The Administrative Assistant II provides administrative and operational support to the department, ensuring efficient day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Provide administrative support to department leaders and team members.
• Manage calendars, schedule meetings, and coordinate departmental events.
• Prepare and maintain correspondence, reports, presentations, and records.
• Coordinate meetings, distribute materials, and track action items.
• Process and distribute incoming calls, emails, and mail while ensuring timely routing to the appropriate recipients.
• Maintain filing systems and ensure accurate recordkeeping.
• Assist with special projects by compiling, tracking, and reporting information.
• Order office supplies and support general office administration activities.
• Support accounts payable processes and administrative financial tasks, as needed.
• Identify administrative issues and recommend process improvements.
• Provide guidance and support to junior administrative staff when required.
• Handle confidential and sensitive information with discretion.

Requirements

• High school diploma or equivalent required; Office Administration diploma preferred.
• 3 to 5 years of administrative support experience.
• Strong attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills.
• Strong organizational, coordination, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Proven customer service and administrative support experience.
• Ability to work independently and prioritize competing demands.
• Knowledge of accounts payable processes and accounting systems is preferred.
• Experience handling confidential information in a professional manner.

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Looking for more opportunities? Check out our website at Spirit Omega Job Board

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