Job Description

The salary for this position is: $4,902 - $6,521 monthly.

Thurston County Public Health and Social Services (PHSS) is recruiting for an Administrative Assistant II for our Fiscal Division.

As an Administrative Assistant II, you will be a key team member on a fast-paced, collaborative team, providing a full range of administrative and technical support to the Senior Management Analyst in the Fiscal Division. You will serve as a point of contact for the team and department for a range of requests and information gathering, providing excellent customer service to internal and external customers. In this role, you’ll have the opportunity to make a real impact by contributing to process improvements, shaping policies and procedures, and supporting critical Fiscal Office operations. If you are a detail-oriented professional, ready to bring your process improvement and administrative expertise to a mission-driven environment, we would love to hear from you!

Essential functions may include, but are not limited to, the following:

• Provide full administrative and technical support for the Fiscal Office including functions relating to the development and monitoring of departmental budgets, policy and procedures, and process improvements
• Prepare financial records; compile data and prepare estimates, statements, statistical reports, billings, and other business reports
• Research and draft recommendations on policies, procedures, and activities within the Department/Fiscal Office
• Perform research and compile data
• Design databases and other programs to track and analyze information and prepares materials for presentations, as needed
• Handle inquiries and requests by citizens, the Commissioner's Office, or other offices/departments
• Serve as a contact point for requests, information gathering, and problem solving
• Assist in resolving complaints or requests
• Coordinate projects between staff members, and follow up with staff on issues/projects on behalf of the supervisor
• May approve routine expenditures
• Perform other work as required or assigned, including, but not limited to, a 24/7 response during public health emergency situations and disease outbreak investigations

To view the full job classification, click here: Administrative Assistant II

WORKING CONDITIONS:

• Work Environment - Quiet office setting in Olympia, Washington
• Schedule - Monday – Friday, 8:00am – 5:00pm. This is an in-person position.
• Travel Requirements - Occasional travel may be required to attend meetings or trainings
• Customer Interactions - Daily interactions with Thurston County staff and the public

WHO WE ARE:

Public Health and Social Services (PHSS) is Thurston County’s local health jurisdiction and human services department and is responsible for protecting the health and promoting the well-being of all people who live, work, and play in Thurston County. We value diversity and strive to foster a sense of belonging, honoring the unique experiences, cultures, skills, backgrounds, identities, and perspectives of our employees and community. As an agency actively working to address health equity, we aspire for everyone to have the opportunity to attain their highest level of health, regardless of their individual circumstances.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plansfor more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA)Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program

Why you’ll love it here: Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• High School Diploma or GED and one year of college level course work in office support, general business, accounting, or another closely related field.
• At least three years experience in a senior level office support position, with at least two years experience providing accounting or budgeting support. Additional experience may substitute college education year for year.
• Ability to use computer equipment and related software programs is required.

DESIRED SKILLS:

• Knowledge of principles and practices of office management and work organization
• Knowledge of governmental accounting principles and practices
• Willingness to be pro-active and eager to learn new systems
• Excellent organization, attention to detail, adaptability, time management, and problem-solving skills
• Knowledge of process improvement methods
• Ability to effectively communicate both orally and in writing
• Ability to analyze complex office problems, and develop and implement sound solutions
• Ability to establish effective working relationships with superiors, subordinates, other organizations, and the general public
• Respect and Organizational Culture
  • Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes
  • Effectively interact with sensitivity while working with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages, gender identities, sexual orientations, and lifestyles
  • Thrive in a fast-paced, robust organization maintaining a positive work environment
• Communication
  • Serve the public in a timely, complete, accurate, and professional manner while ensuring that written and verbal communication is clearly understood by others
  • Maintain cultural competency to support diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of the community
  • Strong oral communication for networking and interpersonal relationships
  • Excellent written communication including the ability to craft correspondence, reports, and articles or web postings with minimal grammatical and syntax errors
• Goal Setting and Accomplishment
  • Use strategic thinking and planning for goal setting and evaluation
  • Effectively plan, organize, and manage competing priorities and challenges under pressure
  • Create a sense of mission by articulating and modeling confidentiality, professional values, and ethics with honesty and integrity
  • Operate with a high degree of flexibility, initiative, attention to detail, and commitment
  • Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment? Please contact the hiring team at: PHSS_Hiring@co.thurston.wa.us or (360) 867-2569

This position is:

• Represented by a union
• Eligible for benefits
• Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items requested for consideration:

• Application
• Resume
• Letter of interest
• Please note: The candidate selected for this position is required to show proof of the following immunizations by their agreed upon start date:
  • Measles/mumps/rubella (MMR)
  • Tetanus, diphtheria, and pertussis (Tdap/TD)

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County’s Human Resources, at (360) 786-5498. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.