Job Description

Requisition No: 877638

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22011649

Pay Plan: State Courts System

Position Number: 22011649

Salary: $40,867.56 Annually

Posting Closing Date: 06/18/2026

Total Compensation Estimator Tool

Position Title

Administrative Assistant II

Job Location

Office of the State Courts Administrator, Office of Human Resources and Office of General Counsel, 500 South Duval Street, Tallahassee, Florida

Salary Range

$40,867.56 Annually

Anticipated Vacancy

The Office of Human Resources and the Office of General Counsel within the Office of the State Courts Administrator (OSCA) are seeking an Administrative Assistant II. The purpose of this position is to provide comprehensive administrative and program support to staff within both offices. The Administrative Assistant II is responsible for performing a variety of clerical, organizational, and coordination duties that ensure the efficient and effective operation of both offices, supporting their daily functions and overall workflow.

Examples of Work Performed

• Answer incoming calls, facsimiles, and e-mails. Provide assistance to callers with information, verifications of employment, or direction to appropriate staff.
• Assists in updating and maintaining the OSCA Performance Review System. This includes tracking due dates and distributing notices to managers and designated personnel for completion of annual performance plans and reviews.
• Compile documents in response to public records requests and coordinate with the Office of General Counsel on redaction.
• Purchase supplies via MyFloridaMarketPlace and with the State of Florida purchasing card. Process purchasing card expenses in WORKS within 48 hours. Maintain office supply inventory and order items as needed.
• Monitor expenditures, balances, and allotments in Florida Accounting Information Resource System (FLAIR), reconcile with tracking spreadsheet, and report monthly to the General Counsel and Chief of HR.
• Maintain record of files and store according to Records Retention Schedule. Catalog physical records and store securely. Upload records (such as employment verifications, performance plans and reviews) into Axiom.
• Pick up, sort, date stamp, and distribute incoming mail daily. Deliver outgoing mail to the mail room daily.
• Maintain property inventory for assigned units, obtaining inventory tags for newly acquired assets, and completing annual inventory with the Office of Finance and Accounting. Maintain record of asset locations. Complete Property Transfer Form for any inventory -moved out of the unit or surplussed.
• Prepare, proofread, and format letters, memoranda, and reports for staff. Create charts, logs, and spreadsheets as requested.
• Maintain and update the OSCA Telecommuting Spreadsheet. This includes verifying appropriate documents are received and filed in personnel files.
• Make travel reservations for staff as required. Pay hotel, rental car, and other travel expenses on the State of Florida purchasing card for staff who do not have cards. Assist staff in preparing and routing travel reimbursement in the Statewide Travel -Management System (STMS).
• Assist with making updates to the unit intranet webpages by checking hyperlink connections at least once a quarter and updating documents as needed.
• Provide assistance to support any Supreme Court or Trial Court Committees staffed by the units. This may include adding or deleting information on the Committee’s internet pages, attending meetings, taking minutes, administering surveys, or other requested assistance.
• Perform other duties as assigned.

Education and Training Guidelines

Education

Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree.

Experience

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Two years of work experience in business administration, office skills, or related field.

Competencies

Knowledge, Skills, and Abilities (KSA):

• Ability to operate standard office equipment, including computers, copier/scanner, and multi-line telephone system
• Proficiency in Microsoft Outlook, Word, and Excel; an in-person work sample may be required to assess these skills
• Ability to effectively use a variety of software and systems, including Adobe Acrobat Pro, Axiom, Doodle Survey, EZ Publisher, FLAIR, MFMP, People First System, SIMS, STMS, Microsoft Teams, WORKS, and Zoom

Special Comments

To be considered for the position, all applicants must:

• Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications.
• Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, along with explanations for any employment gaps.

Please note that applicants who do not provide all the necessary information will not be considered for this position.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized health insurance plan, optional enrollment in life, dental, and disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.

Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

How to Apply

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.