Volarify

Administrative Assistant (ID# 777)

Volarify  •  Troy, MI (Onsite)  •  20 hours ago
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Job Description

Administrative Assistant

Location: Troy, MI

Position Overview

This position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

  • Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of Our Client's practices, processes, and standards
  • Timely creation of new jobs in JD Edwards as required
  • Organizing and maintaining an up-to-date job file for Estimator/General Manager review
  • Using JD Edwards and BCS to maintain the vendor list
  • Ensuring compliance with vendor requirements
  • Monthly reconciliation of AP statements
  • Customer file maintenance, including digital databases and physical file systems
  • Attend Our Client-sponsored operations and safety training courses as required

Requirements

  • Managing front desk functions related to phone calls, visitors, and mail distribution
  • Accounts Payable: Sorting, matching, and scanning invoices and check requests
  • Accounts Receivable: Receiving payments from customers and depositing funds into the appropriate account(s)
  • Comprehensive understanding of customer service principles and practices
  • Ability to work under time constraints to meet specific timelines
  • Strong attention to detail and a keen sense of responsibility for safeguarding other people's property and information

Compensation and Benefits

Our Client offers competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Volarify

About Volarify

We strive to understand each client and candidate by applying our signature consultative approach to each search ー whether it’s for one critical hire, or part of a large-scale staffing solution. This approach begins with a deep-dive into our clients’ unique corporate cultures, understanding the qualifications and criteria that would make the ideal hire, and developing a placement strategy to efficiently identify and place your ideal candidate.

We utilize AI powered technology, networking, thorough candidate screenings, and refined search strategies to build out robust pipelines of top talent across 92% of industries. Our team of Senior Level Talent Consultants carefully screen and engage with each candidate to learn more about their skills, background, and motivating factors for making a job transition, to ensure that we are making the best matches for your team and company before introducing them to you.

As a boutique firm, we will ensure that your teams are fully in the loop of where we are at in the process every step of the way, while also holding ourselves to the highest standard when it comes to cultivating a positive candidate experience.. Consider us an extension of your HR department or dedicated talent partners that are in it with you for the long haul to help you build out your dream team. We’re looking forward to meeting you and having the opportunity to provide support with all your recruitment needs.

We utilize AI powered technology, thorough candidate screenings, and refined search strategies to build out robust pipelines of top talent across any all industries. It ends with the perfect hires that nicely compliment your team so your company can achieve its most ambitious goals. We’re in it for the long haul as your recruitment partner, and we can’t wait to celebrate your big wins.

Industry
HR & Recruiting
Company Size
11-50 employees
Headquarters
Miami, Florida
Year Founded
2018
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