Location: Grand Rapids, MI
This position is responsible for supporting administrative functions within a fast-paced field office environment. The ideal candidate will manage incoming calls, mail, and office communications while supporting accounting and operational processes including Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as needed.
Maintain an organized and professional workspace representative of company practices, processes, and standards
Create new jobs in JD Edwards in a timely manner
Organize and maintain up-to-date job files for Estimator and General Manager review
Utilize JD Edwards and BCS systems to maintain vendor lists
Ensure compliance with vendor requirements and documentation
Perform monthly reconciliation of Accounts Payable statements
Maintain customer files, including digital databases and physical filing systems
Attend company-sponsored operational and safety training as required
Manage front desk responsibilities including phones, visitors, and mail distribution
Process Accounts Payable including sorting, matching, and scanning invoices and check requests
Support Accounts Receivable by receiving customer payments and depositing funds into appropriate accounts
Deliver excellent customer service while maintaining professionalism and confidentiality
Work efficiently under time-sensitive deadlines
Maintain strong attention to detail and safeguard confidential information and company records
Previous administrative or office management experience preferred
Experience with Accounts Payable and Accounts Receivable processes
Familiarity with JD Edwards or similar ERP/accounting software preferred
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Strong customer service and problem-solving skills
Ability to work independently in a fast-paced environment
Proficiency with Microsoft Office Suite and general office systems
Our Client offers competitive compensation and a comprehensive benefits package including, but not limited to:
401(k) with company match
Medical, dental, and vision insurance
Disability and life insurance
Employee Assistance Program (EAP)
Paid holidays
Paid time off (PTO)
The statements herein are intended to describe the general nature and level of work being performed by employees and should not be construed as an exhaustive list of responsibilities, duties, or skills required of personnel so classified.
We strive to understand each client and candidate by applying our signature consultative approach to each search ー whether it’s for one critical hire, or part of a large-scale staffing solution. This approach begins with a deep-dive into our clients’ unique corporate cultures, understanding the qualifications and criteria that would make the ideal hire, and developing a placement strategy to efficiently identify and place your ideal candidate.
We utilize AI powered technology, networking, thorough candidate screenings, and refined search strategies to build out robust pipelines of top talent across 92% of industries. Our team of Senior Level Talent Consultants carefully screen and engage with each candidate to learn more about their skills, background, and motivating factors for making a job transition, to ensure that we are making the best matches for your team and company before introducing them to you.
As a boutique firm, we will ensure that your teams are fully in the loop of where we are at in the process every step of the way, while also holding ourselves to the highest standard when it comes to cultivating a positive candidate experience.. Consider us an extension of your HR department or dedicated talent partners that are in it with you for the long haul to help you build out your dream team. We’re looking forward to meeting you and having the opportunity to provide support with all your recruitment needs.
We utilize AI powered technology, thorough candidate screenings, and refined search strategies to build out robust pipelines of top talent across any all industries. It ends with the perfect hires that nicely compliment your team so your company can achieve its most ambitious goals. We’re in it for the long haul as your recruitment partner, and we can’t wait to celebrate your big wins.
