Wayne State University is searching for an experienced Administrative Assistant I - Sociology at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Provide assistance to
professional, administrative and management personnel in a staff capacity
coordinating personnel, financial and administrative activities for a
department, School, College, Division or Center/Institute of the University in
order to support established operational goals, objectives and services. Work activities require the application of
specialized skills which can be acquired through a combination of job related
training and on-the-job experience.
Provide assistance to professional,
administrative and management personnel in the planning, development and
administration of unit operating budget. Reconcile various detailed general, restricted, designated and auxiliary
accounts; monitor status of revenues and expenditures. Prepare related statistical reports, analyses
and summaries on budget activities.
Coordinate
the collection, preparation and processing of non-academic and academic
personnel and payroll actions; establish and monitor related recordkeeping
system; interpret and apply internal operating procedures, University policies
and contractual agreements accordingly. May possess signatory authority on selected forms and documents.
Supervise
non-exempt full-time clerical/technical, part-time temporary student, college
work study and technician support staff. Interview and recommend employment, discipline and evaluation of
full-time and temporary support staff; conduct orientation and training
programs. Plan and assign work
activities; train in appropriate office methods and procedures and monitor
workflow and staffing levels.
Coordinate
use of facilities, services and equipment which includes space leasing,
subcontracting arrangements as well as initiating requests for services such as
building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University
personnel to obtain information and resolve problems.
Serve
as an information source to faculty, staff, students and the general public;
answer questions, provide information and resolve routine problems regarding
operations and services. May represent
unit/or supervisor to other University areas and outside professional groups
and organizations in order to obtain and exchange information.
Participate
in and coordinate the preparation and completion of special projects and
studies and collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and
recommendations for solution to administrative problems.
Perform
related work as assigned.
This entry level professional classification is responsible for job functions that require specialized non-theoretical skills coupled with a procedural understanding of standard program activities. Work activities are impacted by changing priorities and differing situations which demand that the incumbent choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is provided to support staff on administrative policies, procedures and functions. This classification does not provide clerical/secretarial support to professional, administrative or management personnel (i.e. word processing, making travel arrangements, scheduling meetings, maintaining files, etc.) Work assignments require independence of action as well as the ability to prioritize multiple varied tasks. This position generally reports to and receives work direction from a professional, administrative or management level position.
Graduation
from an accredited college or university or an equivalent combination of
education and/or experience preferred.
Some
knowledge of and experience with University academic and/or non-academic
personnel processing procedures and practices.
Some
knowledge of accounting principles and bookkeeping procedures and applications.
Ability
to communicate effectively with others.
Ability
to work under pressure and meet established deadlines.
Some
supervisory experience preferred.
Typically,
incumbents have held lower level clerical and/or secretarial support positions.
H12 - College of Liberal Arts & Science
H0328 - Sociology
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
