Job Description

Posting number: 18358

Department: Municipal Court

Division: Municipal Court

Job classification: Administrative Assistant I

Posting type: Open

Categories: Administrative Assistant, Court Administration, Legal

Administrative Assistant I - Municipal Court (Administrative Assistant I)

The city of Colorado Springs is excited to welcome an Administrative Assistant I to the Municipal Court team! In this role, you will support the Probation Department by performing a broad range of administrative and technical tasks that help keep our operations running smoothly. You'll also serve as a key point of contact, providing clear, helpful information to both internal colleagues and external community members in alignment with Municipal Court policies and procedures.

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This position is subject to budget required furloughs to be implemented in the 2026 calendar year.

Come explore the possibilities a career with the City of Colorado Springs can offer!

We're an accredited pay equity employer! Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule

As an Administrative Assistant I, you will:

• Deliver timely, customer-focused support by assisting individuals in person, by phone, and through electronic communication to ensure prompt access to justice.
• Provide comprehensive administrative and clerical assistance to Probation staff to keep daily operations running smoothly.
• Create, maintain, and organize official probation records; research case information; and coordinate Presentence Investigation interview appointments.
• Notify law enforcement agencies regarding individuals with active warrants as required.
• Schedule and track interpreter appearances to support accurate and accessible court proceedings.
• Manage the full lifecycle of probation files, including maintaining records, processing sealed cases, and handling sensitive documentation with confidentiality.
• Process all incoming and outgoing mail efficiently and in accordance with Municipal Court protocols.
• Perform duties as assigned
• Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

We are looking for candidates who demonstrate:
Knowledge of:

• Modern office technology and software such as Microsoft Office Suite
• Proper English usage, spelling, punctuation, and grammar
• Effective verbal communication principles and practices
• Administrative and clerical best practices

Ability to:

• Learn and apply relevant federal, state, and local laws, ordinances, and regulations in accordance with basic rules of criminal and civil court procedures
• Exercise independent judgment and sound decision-making with minimal supervision
• Maintain a high level of confidentiality and deliver exemplary customer service
• Perform effectively under pressure and in fast-paced environments
• Prioritize tasks while managing frequent interruptions
• Build and maintain cooperative working relationships with peers, clients, and partner agencies

Examples of duties

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

• Equivalent to completion of the twelfth grade (high school diploma or GED)
• One year of full-time, professional clerical, administrative, and public contact experience in a related field

Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• Experience working in a criminal justice or probation environment
• Experience processing legal documents and/or records

Supplemental information

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Physical Demands: Exerting up to 20 lbs. occasionally; 10 lbs. frequently; or negligible amounts constantly; OR requires walking or standing to a significant degree.

Machines, Tools, Equipment, and Work Aids: Computer, printer, copier, telephone, and standard office equipment.