Job Description

Posting number: 202600325

Department: Human Resources

Job classification: Administrative Assistant I

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Community Services, Human Resources, Public Relations, Professional, Customer Service, Organizational Development, Records Management, Office and Administrative Support

Summary

Yavapai County Human Resources and Risk Management is seeking an Administrative Assistant I. In this role, you will serve as the first impression of the department, providing exceptional customer service and administrative support to employees, applicants, visitors, and members of the of the organization. The position supports the day-to-day operations of all functions within Human Resources and Risk Management and plays an important role in creating a positive, professional, and responsive experience for those who interact with the department.

This is an excellent opportunity for someone who is interested in building a career in Human Resources and wants to gain hands-on exposure to the many facets of HR. In this role, you will have the opportunity to learn about and support areas such as employee benefits, recruitment and onboarding, HRIS administration, employee records, compliance, training, risk management, and other HR programs and initiatives.

The ideal candidate is organized, approachable, service-oriented, detail focused, and eager to learn. Success in this position requires the ability to maintain confidentiality, manage multiple priorities, communicate effectively, and work collaboratively with employees and HR team members at all levels.

Be the first face they see, the helping hand they can count on, and the HR professional you’re building toward. Join our team and grow your career while making a difference across the organization.

Examples of duties

• Performs a variety of administrative tasks, including preparing reports, checking mathematical calculations, preparing correspondence, entering and retrieving data utilizing a computer data base program, taking and transcribing meeting minutes and scheduling.
• Performs accounting and/or purchasing tasks related to the department’s budget or assigned program.
• Maintains office records/files and database files of a routine to difficult and/or confidential or a sensitive nature.
• Conducts research and development.
• Communicates in person and by telephone with staff and public.
• Performs other job-related duties as assigned.

Qualifications

Education:

High school diploma or equivalent.

Experience:

A minimum of two (2) years of increasingly responsible clerical/administrative experience.

Additional Requirements:

Must possess a valid Arizona driver’s license.

Supplemental information

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Departmental clerical and office procedures, including various internal programs.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Customer service.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Provide timely, accurate, professional, and confidential administrative support.
• Prepare correspondence, write reports, and design forms.
• Answer inquiries and questions.
• Make inferences from written materials.
• Multitask and prioritize autonomously.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt

Grade: 5

Classification: Classified

Safety Sensitive: No