Job Description

Requisition No: 874302

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT I - 77000632

Pay Plan: Career Service

Position Number: 77000632

Salary: $34,760 Annually

Posting Closing Date: 05/05/2026

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Agency: Florida Fish and Wildlife Conservation Commission

Section: Division of Freshwater Fisheries Management

Working Title: Administrative Assistant I

Position Number: 77000632

Salary: $ 34,760 Annually

Location: Northeast Regional Office, 1239 S.W. 10th Street, Ocala, FL 34471

NE Regional Office

Division of Freshwater Fisheries Management

Administrative Assistant I – Position Number 77000632

Ocala, FL

ANTICIPATED VACANCY

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

2 years of direct professional experience in an administrative support position.

Associates degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.

Preferred Qualifications:

Preference may be given to those with state of Florida purchasing experience.

Requirements:

Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.

and Responsibilities:

This position provides administrative support to the FWC’s Freshwater Fisheries Management Division serving the Northeast Regional staff. The position serves as a key point of contact for the public and staff, providing professional customer service while supporting a variety of fisheries management programs and office operations. The position performs a range of administrative, clerical, and program support tasks including document preparation, purchasing assistance, record keeping, and coordination of program activities. The successful candidate will work in a fast-paced team environment supporting conservation and management efforts for Florida’s freshwater fisheries.

Responsibilities:

• Provide administrative and clerical support to Northeast Regional staff in multiple offices.
• Assist staff with purchasing goods and services while following agency purchasing procedures.
• Compile and upload monthly vehicle logs and reconcile fuel receipts with WEX invoices in accordance with agency procedures.
• Serve as a point of contact for the public by responding to phone, email, and in-person inquiries regarding agency programs and freshwater fisheries activities.
• Prepare and organize documents related to freshwater fisheries management activities and programs.
• Assist with data entry and record management for commercial eel permits and other program records as needed.
• Assist property custodians with maintaining and tracking equipment and inventory records.
• Provide general office support including filing, organizing records, and maintaining office materials.
• Assist with preparation of permits and provide administrative support related to bass tournament length exemption permits.
• Perform other administrative and program support duties as assigned.

Knowledge, Skills and Abilities:

Ability to effectively use computers, office software (e.g., Microsoft Word, Excel Outlook and Adobe Pro), and web-based systems to complete administrative tasks.

Ability to learn and utilize new software systems and technologies.

Possess good customer service, telephone and clerical skills

Ability to communicate effectively both orally and in writing.

Ability to work independently

Ability and desire to work in an extremely fast-paced, team environment

Ability to multi-task, prioritize and meet deadlines

Ability to act on changing priorities and responsibilities

Ability to organize, maintain and file documents and records

Ability to establish and maintain effective working relationships with others

High attention to detail

Possess strong organizational skills

Why should I apply?

The Benefits of Working for the State of Florida:
*Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. Health Premiums $25.00- Single / $90.00- Family Biweekly

Low Cost $25,000 Life Insurance

On the Job Trainings

Family and Medical Leave Act (FMLA)

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.