Job Description

Requisition No: 872885

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64004125

Pay Plan: Career Service

Position Number: 64004125

Salary: $38,000.00 - $40,000.00 annually

Posting Closing Date: 04/04/2026

Total Compensation Estimator Tool

Internal Agency

Your Specific Responsibilities:

This position provides comprehensive administrative support to the Assistant County Health Department Director. Key responsibilities include conducting research, analyzing data, preparing reports, responding to information requests, serving as the information security custodian, supporting internal and external customers, and performing a wide range of administrative and clerical duties such as drafting correspondence, greeting visitors, coordinating conference calls, scheduling meetings, and preparing meeting minutes. The position also supports the Business Manager and provides backup coverage, as needed, for shipping and receiving, bank runs, purchasing, personnel and other related fiscal responsibilities.

Developing constructive and cooperative working relationships with others. This individual will be part of the Administration team and will provide a welcoming and trustworthy presence. Taking accurate and complete messages when necessary. Handling calls using independent judgement. Makes necessary copies and ensures correspondence is forwarded to appropriate staff and mailed timely. Maintains alphabetic and chronological paper and electronic files of correspondence, documents, reports and other related materials. Maintains calendars and schedules calls and meetings for Assistant CHD Director. Serves as backup to the Assistant County Health Department Director’s Administrative Assistant with mail, and facility issues.

Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts, to apply to community and CHD statistics. Types into final copy, letters, memoranda, various reports and other documents from rough draft, notes or oral instructions as assigned. Records and transposes minutes from assigned meetings. Assists with preparing agendas as needed.

Responsible for a variety of backup duties as assigned to ensure department meets deadlines and goals. These duties will be assigned by supervisor as needed and may include things such as processing outgoing mail, assisting with fleet vehicles, assisting with inventory, purchasing, shipping and receiving coverage, personnel tasks, and etc.

Orders supplies, pamphlets, forms etc. as requested.

Completes other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.

• Knowledge of office procedures and practices.

• Knowledge of methods of data collection.

• Knowledge of principles and techniques of effective communication.

• Skilled in multi-tasking

• Skilled in excellent customer service

• Ability to maintain 100% confidentiality

• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel,

purchasing or report writing.

• Ability to use Microsoft office suite.

• Ability to take notes and transcribe.

• Ability to prepare correspondence and administrative reports.

• Ability to understand and apply applicable rules, regulations, policies and procedures.

• Ability to utilize problem-solving techniques.

• Ability to work independently.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum-

Minimum 2 years experience in an office setting

Minimum 2 years business experience and proficient with Microsoft Office ( Outlook, Excel, Word)

Minimum 2 years experience working with confidential information

Minimum 2 years accurate data entry experience

Minimum 2 years customer service experience

Preferred-

Skilled in multi-tasking- Strong organizational and time management

Ability to adjust to last minute changes

Skilled in data gathering and report generation

Ability to communicate effectively- Professional verbal and written communication

Ability to work independently

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Marion County Health Department

1801 SE 32nd Ave Ocala Florida 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit.Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.