Job Description

Requisition No: 875996

Agency: Financial Services

Working Title: ADMINISTRATIVE ASSISTANT I - 43000180

Pay Plan: Career Service

Position Number: 43000180

Salary: $34,760.00 - $58,095.61

Posting Closing Date: 06/02/2026

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: ADMINISTRATIVE ASSISTANT I

DIVISION: ADMINISTRATION

BUREAU: GENERAL SERVICES

CITY: TALLAHASSEE

COUNTY: LEON

Requirements:

• A high school diploma or equivalent
• Two (2) years of administrative support experience.
• Valid Florida driver’s license.

Preferences:

• Proficient in Microsoft Office.
• Experience with purchasing or managing contracts.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of correct spelling, punctuation and grammar usage.
• Skill in typing and word processing
• Ability to type letters, memoranda, charts and other standard business forms in correct formats
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively, verbally and in writing
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to work independently

SPECIAL NOTES:

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the State application and any omission, falsification or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES

• Greeting and assisting customers; answering incoming calls.
• Sorting and opening generic and miscellaneous mail to determine appropriate respondent.
• Maintaining all duties related to the PIRQ supply system to provide system access to customers, ensuring proper stocking levels of supplies are maintained, analyzing data in requisition of stock items weekly, printing requisitions, verifying amounts, and preparing orders for delivery; receiving stock orders from vendors; verifying quantity, condition, and enter receiving information into the PIRQ system; resolving discrepancies; filling PIRQ customer requisitions; printing invoices, ensuring requested items are issued in the requested quantity, providing weekly status reports on PIRQ supplies, ensuring couriers deliver paper goods and bulk items as ordered, providing customers information and assistance concerning stock availability; providing fiscal year-end inventory and maintenance reports.
• Serving as contract coordinator for postage and office equipment required for the business area; reviewing and reconciling invoices when received from vendor for management review and approval; obtaining pricing when procuring equipment for management review and approval.
• Prepares appropriate distribution costs to the various divisions and represents the Department in resolving billing disputes.
• Maintaining chronological files, office correspondence, documents, and other related materials.
• Collecting, reporting, and verifying unit vehicle information; updating information in the automated FLEET Management System, for vehicles assigned to Mail Services.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.