Job Description

Requisition No: 881108

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37000443

Pay Plan: Career Service

Position Number: 37000443

Salary: $34,760.04 annually

Posting Closing Date: 08/18/2026

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I

State of Florida

Department of Environmental Protection

This position is located in Tallahassee, FL

and Responsibilities:

• The incumbent Administrative Assistant I serves as administrative support in the Administration Section and provides quality customer service by keeping a consistent work schedule and being available during Florida Geological Survey operating hours.
• Assists administrative staff in all administrative needs. Serve as receptionist by answering phone and door entry requests, assist callers, visitors, and employees in a professional, proactive, and congenial manner.
• Maintain knowledge of policies and procedures.
• Receive, sort, distribute, and prepare both U.S. (will require use of postage meter) and interoffice mail daily. Serve as courier, making pick-up and deliveries as requested.
• Monitor office supply cabinet and keep it organized and clean. Order needed supplies following FGS, DEP, and state purchasing guidelines.
• Check to ensure the building is locked, secured, and lights are off at the end of the day.
• Responsible for building maintenance and providing property custodian assistance for FGS which include - submitting service tickets/work orders, ordering building access cards for the Commonwealth location, maintaining and reviewing the WO spreadsheet. Assist the property custodian with annual inventory meeting deadlines as required.
• Responsible for all FGS vehicle tracking which includes - collecting vehicle logs, ensuring accuracy of data entry in logs, entering information, and uploading scanned documents in the DEP system on time. Except for drilling operations vehicles, keep FGS vehicle calendar, maintenance, and cleaning schedules. Ensure that vehicles are maintained in good working order, clean, safe, and available for use as needed. Ensure that vehicles are properly maintained by completing monthly inspection reports and coordinating repairs and routine maintenance. Conduct purchasing and payments using MFMP, ELFF and purchasing card to support FGS operations, including annual membership payments, invoice payments, supply orders, and other purchase orders as needed. Pick up purchasing cards and pay warrants from DEP offices.
• Serve as the FGS Awards Coordinator and Employee Engagement Liaison. Ensure that DEP awards deadlines are met and assist with awards submission and drafting. Coordinate annual FGS awards committee each year and ensure that nominations are drafted, prepared, and approved by the FGS Director. Assist committee with awards ceremony scheduling and planning, making sure that all plaques and awards are ordered and prepared. Maintain list of external (OneDEP) and internal (FGS) recognition awarded to employees each year.
• Complete meeting minutes for FGS staff meetings and other meetings, as requested.
• Serve as assistant to the Training and HR Liaison.
• Participate/Perform other duties as required.

Required Knowledge, Skills, and Abilities:

• Ability to work core hours of 8 am to 5 pm on a reliable basis.
• Knowledge of office policies and procedures and effective communication.
• Ability to communicate over the phone and in person in a courteous, approachable, and effective manner.
• Ability to keep detailed records of operational policies and procedures and show resourcefulness and independence when solving problems.
• Ability to establish and maintain effective working relationships, showing analytical skill and initiative by identifying and solving needs that arise.
• Skill in computer operations and using Excel, MS Word, Outlook.
• Ability to organize files and other records and operate general office equipment.
• Ability to plan, organize, and coordinate multiple work assignments on time and analyze data for administrative decisions.
• Knowledge of basic arithmetical calculations and use of correct grammar, punctuation, spelling, and clear sentence structure.

Minimum Qualifications:

• High school diploma or GED
• Valid Driver’s License
• Travel in town as needed.

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Preferred Qualifications:

• Verifiable related work experience.

Pay:

$34,760.04 annually

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.