Job Description

Department:

History & Foreign Languages

Start Date:

August 3, 2026

Annual Salary:

$32,600.00 - $33,000.00 commensurate

Work Hours:

8:00 am – 4:30 pm, Monday - Friday

The Administrative Assistant performs clerical and secretarial work, processes and maintains relatively complex office records, reports, and materials of greater difficulty and with more independence, but within guidelines established by precedents and departmental policies. This position has routine, personal contact with customers and the general public, providing standard information and occasionally explaining methods, procedures, services and activities of unit.

Duties and Responsibilities:

• Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Create, process, and manage purchasing and payment activities for Little River Canyon Center, Field School, and Gift Shop operations, including professional services contracts, requisitions, purchase orders, invoices, partial shipments, and vendor payments with correct FOAPs and documentation.
• Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Creates reports, tables, charts, minutes and other documents.
• Records verbal and numerical data such as personnel and payroll information.
• Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
• Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
• Arranges and records attendance for meetings.
• Collects data for supervisor’s travels and travel reimbursement.
• Performs other duties as assigned.

Required Minimum Qualifications:

• High School diploma or equivalent
• At least two (2) years full time equivalent experience in clerical or administrative support

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
  • Alabama Teacher’s Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.