Job Description

An Administrative Assistant for the Helms School of Government provides administrative and operational support to departmental leadership, faculty, and programs. This role supports daily office functions, coordinates key activities such as travel and events, and assists with financial and communication processes to ensure efficient operations and alignment with Liberty University policies and the School’s mission, while adapting to evolving departmental needs.

The Administrative Assistant for Helms Centers provides comprehensive administrative, logistical, and operational support for the Center for Law and Government, the Center for Excellence in Criminal Justice, Fulbright-related initiatives, and additional Centers as they are developed within the Helms School of Government. This position supports Center leadership, faculty, and affiliated programs through coordination of travel, events, purchasing, expense reconciliation, documentation, communications, and day-to-day administrative functions. The role is intentionally flexible to accommodate the evolving needs of existing and future Centers while ensuring compliance with Liberty University policies and alignment with the mission of the Helms School of Government.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide administrative support to Center leadership and Fulbright-related initiatives, including calendar coordination, meeting scheduling, agenda preparation, and follow-up communications.
• Handle travel planning and logistics for Fulbright activities and Center-related travel, including coordination of itineraries, lodging, transportation, and required documentation in accordance with University policies.
• Reconcile expenses for Centers and Fulbright activities, including tracking expenditures, submitting documentation, and coordinating with internal finance and procurement partners.
• Order office supplies and operational materials necessary for the ongoing support of Centers and Fulbright initiatives.
• Manage ordering, inventory, and distribution of promotional items and branded materials for Fulbright and Center activities, events, and outreach.
• Assist with planning, coordination, and on-site support for Center- and Fulbright-related events, conferences, speaker series, trainings, and orientations.
• Support data collection, organization, and preparation of materials for institutional reporting, program reviews, accreditation-related activities, and Center or Fulbright metrics.
• Prepare, maintain, and organize records, files, correspondence, and documentation for Centers and Fulbright initiatives in approved University systems.
• Assist with website and communications coordination for Centers, including submitting updates, tracking requests, and coordinating with internal partners.
• Provide administrative assistance related to faculty, fellows, and program support, including compiling materials for meetings, committees, and Center initiatives.
• Coordinate with internal departments, staff, faculty, students, and external partners as needed to support the operations of existing and newly established Centers.
• Handle sensitive student, faculty, donor, and program information with discretion, maintaining confidentiality and compliance with Liberty University policies.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• Associate’s degree required; Bachelor’s degree preferred.
• Two (2) years of administrative or office support experience required, preferably in higher education or a professional office environment.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and the ability to learn University systems.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University.
• Strong organizational skills.
• Computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Occasional local travel may be required; use of personal or University vehicles subject to Liberty University driving policies.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally.

Driving Requirements

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.