Job Description

St. Mary's Medical Center is looking for an Administrative Assistant to preform various administrative duties related to the operation of the multiple clinical and non-clinical departments. Also responsible for handling communication relevant and confidential to the department. May include the following:

• Acts as receptionist /greeter for the department.
• Obtains and files copies of RN and LPN licensure.
• Coordinates and maintains documents as well as follow up for nursing clinical ladder program.
• Takes messages, fields’ questions and routes calls as appropriate within the scope of authority.
• Orders and maintains office supply inventory, keep equipment supplied with necessary items for department(s).

• Coordinates the scheduling, utilization and set-up of conference rooms for meetings and other functions.
• Coordinates equipment request (delivery/pick up, trouble shooting) for meetings and other functions.
• Completes and distributes designated monthly, quarterly and annual reports to Department Leader or authorized designee.
• Takes minutes of designated meetings, types with accuracy and timeliness and distributes minutes in timely fashion.
• Maintain with accuracy and order, all files of correspondence, reports, equipment and purchases for the department.
• Plans and coordinates for designated activities/events for the department(s).
• Maintains accurate timecards in Kronos. Responsible to sign off payroll for the department(s) as requested.
• Maintains working knowledge of Kronos and available reports.
• Identifies own strengths and weakness as an indication of professional growth.
• Maintains confidentiality.
• Performs other duties as required or assigned.

Qualifications

EDUCATION:

High school graduate or equivalent. Associates degree or Administrative Assistant preferred.

EXPERIENCE:

Previous secretarial experience with medical terminology desirable. Familiar with computer software such as Microsoft or equivalent, Excel spreadsheets, Visio’s. Ability to prepare flow charts and identify trends and patterns.

SKILLS:

Good written and oral communications skills, ability to learn quickly, good problem solving ability, possesses good interpersonal skills.