Job Description

Cardinal Shehan School, located in Baltimore, Maryland, is seeking a qualified Administrative Assistant for the school office for the 2026–2027 academic school year. The Administrative Assistant will perform a wide range of administrative and office support activities for the school office.

Essential Functions

• Greet and assist students, parents, staff, and visitors in a warm and professional manner
• Answer and direct phone calls, take messages, and manage school email communications
• Maintain student records, attendance data, and confidential files in accordance with school policies and privacy regulations
• Assist with scheduling, calendar management, and coordination of meetings and school events
• Process incoming and outgoing mail and school correspondence
• Support teachers and administrators with clerical tasks such as copying, filing, and preparing materials
• Coordinate student registration, enrollment, and withdrawal processes
• Manage inventory and order office and classroom supplies as needed
• Support emergency drills and safety protocols, including contacting parents and staff as needed
• Serve as a liaison between the school, families, and district or diocesan offices
• Perform other duties as assigned from time to time

Position Qualifications

• Some college experience a plus.
• 2-5 years' experience in an administrative support role.
• Previous experience in an educational setting (preferred).
• Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
• Knowledge of principles and practice of office management.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in on-going training.
• Teamwork with an emphasis on flexibility and adaptability.
• Effective problem solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.
• Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
• The ability to juggle multiple projects at the same time.
• Willingness to research previous solutions as a resource in solving current issues.
• Punctuality.

Pay Range: $21.00 - $25.00, Annualized

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and personal leave.** Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/