Job Description

Our Lady of Mount Carmel (OLMC) Roman Catholic Parish is seeking motivated candidates for a 36-hour-per-week Administrative Assistant position in our parish office. The Administrative Assistant is a welcoming and helpful presence for all who visit, work at, or contact the office. This position works under the Pastor and office management and actively collaborates with ministry leaders and volunteers. The Administrative Assistant occupies an important role as the Christ-like “face” for those interacting with OLMC Parish and the Catholic Church.

Essential Functions

• Receive all who visit or contact the parish office and provide appropriate assistance, including the intake process for baptisms, weddings, quinceañeras, and funerals.

• Provide administrative support to the Pastor and parish ministries such as Faith Formation, liturgy/worship, and outreach.

• Maintain sacramental information in official record books and electronic records.

• Assist the Pastor and staff with correspondence, program registration, fundraising efforts, and the publication of various documents, such as the weekly church bulletin.

• Prepare bookkeeping items, such as receipts and bills, according to designated accounting procedures.

• Assist with the upkeep of member databases, the parish website, and electronic and social media communications.

• Perform other duties as requested or needed.

Position Qualifications

• Minimum of a high school diploma or equivalent required.

• At least 2–4 years of previous administrative experience.

• Excellent communication and interpersonal skills.

• Working competency in Spanish is highly valued.

• Ability to work collaboratively with clergy, staff, and volunteers, as well as effectively prioritize tasks and meet deadlines.

• Proficiency in Microsoft Office and graphic design tools, as well as the ability to learn Archdiocesan-specific database systems.

• Proficiency with, and ability to learn, digital and web-based media (e.g., social media and productivity applications such as CRMs).

• General knowledge of the Catholic Church and its sacramental processes preferred.

• Occasional attendance at weekend or evening events may be required.

• Ability to model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Pay Range: $20.00 - $25.00, Hourly

Benefits

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/