Job Description

General Information

Position

Administrative Assistant (fix term contract)

Work arrangement

Full-time

City

Rzeszow

Country

Poland

Department

Business Services Center (PL)

Team

Enabling Services for Switzerland

Area of interest

Administration, Support

Way of work

Hybrid

Description & Requirements

Who we are looking for

Previous experience working with HR systems (e.g., Workday, SAP SuccessFactors, Oracle HCM) is essential.
Proven administrative experience, preferably supporting HR, contractor management, or vendor management teams.
Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to detail and high level of accuracy in data management.
Ability to maintain confidentiality and handle sensitive information professionally.
Proactive, adaptable, and able to work both independently and collaboratively.
High school diploma or equivalent; additional qualifications in administration, HR, or related fields are advantageous

Desirable Attributes:

Experience working in a fast-paced, multi-stakeholder environment.
Understanding of contractor compliance and labour regulations.
Customer service mindset with a collaborative approach.

Your future role

Support the management of contractor and third-party personnel records using HR systems, ensuring data accuracy and timely updates.
Assist in onboarding and offboarding processes for contractors and third-party staff in collaboration with HR and operational teams.
Coordinate communication and scheduling between delivery centres, contractors, and internal stakeholders.
Maintain and update databases and tracking systems related to contractors, delivery centres, and third-party engagements.
Prepare and distribute reports on contractor status, compliance, and performance metrics as required.
Assist with contract administration, including document management and compliance checks.
Support the team in managing service level agreements (SLAs) and key performance indicators (KPIs) for third-party providers.
Handle general administrative duties such as managing correspondence, scheduling meetings, and organising documentation.
Liaise with finance and procurement teams to support invoicing and payment processes related to contractors and third parties.
Ensure adherence to company policies, data protection regulations, and contractual obligations.

What we offer

Working in a flexible hybrid model - partially from home and the office;
Private medical care program, life, and travel insurance;
Access to various forms of recreational and social activities (MyBenefit, Multisport, bike rental, sports teams);
Access to free psychological consultations, legal advice and financial advice as part of the Employee Assistance Program;
Onboarding plan from the first day of work and the Buddy Program - support from a dedicated coworker;
Friendly organizational culture (integration events, well-being and diversity & inclusion programs);
Wide development opportunities (individual career path, training in soft and technical skills, access to modern training platforms, including Udemy for Business, LinkedIn Learning);

Selection process

Apply and create your future with us!

If your resume is of interest to us, the recruitment will consist of several stages:

1. Short online interview / short phone interview with Recruiter.

2. Interview/s with member/s of the team.

You will receive feedback regardless of process result.

About Deloitte

Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice.

#LI-AR1

About Deloitte

Deloitte drives progress. Our firms around the world help clients become leaders wherever they choose to compete. Deloitte invests in outstanding people of diverse talents and backgrounds and empowers them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.

Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited (“DTTL”), its global network of member firms, and their related entities. DTTL (also referred to as “Deloitte Global”) and each of its member firms are legally separate and independent entities. DTTL does not provide services to clients. Please see www.deloitte.com/about to learn more.

The content on this page contains general information only, and none of Deloitte Touche Tohmatsu Limited, its member firms, or their related entities (collectively the “Deloitte Network”) is, by means of this publication, rendering professional advice or services. Before making any decision or taking any action that may affect your finances or your business, you should consult a qualified professional adviser. No entity in the Deloitte Network shall be responsible for any loss whatsoever sustained by any person who relies on content from this page.

Industry

Consulting & Advisory

Company Size

10,000+ employees

Headquarters

Worldwide, OO

Year Founded

1845

Website

deloitte.com

Social Media