Job Description

We are recruiting for the position of Administrative Assistant

Must be US Citizen

The Senior Administrative Assistant will provide daily administrative and clerical support to senior officials within the FAA. Provides office support activities that require an ability to multi-task and assist multiple team leaders at once.

ESSENTIAL RESPONSIBILITIES INCLUDE:

• Perform word processing, spreadsheet management, and conduct advanced internet research.
• Review and disseminate memoranda to staff; conduct document control for routing; Prepare purchase requests.
• Review draft policies, standard operating procedures, and memoranda for grammar and format.
• Coordinate travel and submit data into a travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors).
• Perform data entry and management of affiliated paperwork.
• Communicate daily via phone and email
• Assist with individual administrative and data analysis projects as needed.
• Create and analyze written documents for dissemination to leadership.
• Compile information for inquiries and reports.
• Develop and maintain tracking tools to be used for reporting data.
• Other duties as assigned.

Requirements

QUALIFICATIONS AND REQUIREMENTS: Education: High School Diploma Experience: 2 – 4 years professional and/or administrative experience in an office environment. (Training on client specific systems will be provided.) Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired. Skills/Knowledge: Excellent verbal and written communication skills; Advanced computer skills to conduct internet research and perform data entry. Advanced use of Microsoft Word, Excel and Outlook. Detail-oriented, problem-solver, professional, and courteous demeanor. Must be able to work as part of a team or independently as needed with little direction or supervision once trained. Other: Outgoing and positive attitude about helping others is a must. Other related duties and tasks as assigned.