Job Description

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily operations within a fast-paced welding testing laboratory and manufacturing environment in Corpus Christi, Texas.

The ideal candidate is professional, dependable, customer-focused, and capable of managing multiple priorities in an industrial and technical environment. Bilingual English/Spanish communication skills are highly preferred.

Key Responsibilities

• Answer phones, greet visitors, customers, inspectors, and clients professionally.
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation.
• Scan, file, and manage reports, welder qualification records, WPS/PQR documents, and project paperwork.
• Coordinate internal paperwork flow between laboratory, production, QA/QC, and management teams.
• Maintain office supplies, shipping materials, and general office organization.
• Assist with scheduling meetings, training sessions, inspections, and customer visits.
• Support travel arrangements, lodging, and logistics for field personnel or inspectors as needed.
• Assist with onboarding paperwork and employee administrative support.
• Support general office operations and special projects as assigned.

Qualifications

• Minimum 2–4 years of administrative, office coordination, project support, or customer service experience.
• Experience in industrial, manufacturing, construction, fabrication, welding, or technical environments preferred.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Proficiency with:
• Microsoft Office (Word, Excel, Outlook)
• PDF editing software
• File management systems
• CRM or ERP systems preferred
• Strong verbal and written communication skills.
• Professional customer service and phone etiquette.
• Ability to maintain confidentiality and handle sensitive documentation.
• Bilingual English/Spanish preferred.
• High School Diploma or GED required; Associate degree preferred.

Compensation & Benefits

• Competitive compensation based on experience
• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Professional development opportunities
• Stable and growing company environment

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