Job Description

Administrative Assistant - Executive Support

The Administrative Assistant – Executive Support will provide high-level administrative and operational support to the C-Suite, including the CEO, COO, and other senior executives. This entry-level role is ideal for a detail-oriented, proactive individual who thrives in a fast-paced environment and is eager to learn and grow within a dynamic healthcare organization. The Administrative Assistant will handle scheduling, communications, document preparation, and coordination of executive-level meetings and projects.

Who We Are:

JAG Physical Therapy’s care-first model of rehabilitation may be the change you are looking for! JAG Physical Therapy, a comprehensive outpatient, orthopedic physical therapy company with 170 facilities throughout Pennsylvania, New Jersey, and New York, is seeking compassionate and motivated individuals to join our winning team! JAG has been honored by the area’s top publications as the best in the business based on growth and outcomes and is considered the Gold Standard for physical therapy care by the Metro area’s largest healthcare systems and insurance providers.

What You’ll Love About Us:

• Competitive pay
• Annual PTO, sick time, and holiday pay
• 401(k) with company match
• Medical, dental, vision, and other voluntary life and health benefits
• Tuition discounts for employees and their families
• Company discounts
• Discounted CPR certification rates
• Discounted gym membership with Crunch Fitness for employees and their families
• TicketsATWork and LifeMart company perks
• Learning Experience childcare tuition discounts
• Group legal benefits

Key Responsibilities:

Executive Support & Office Coordination
• Manage calendars, schedule meetings, and coordinate travel arrangements for C-Suite executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist in organizing and supporting executive meetings, including agenda preparation, note-taking, and follow-up.
• Maintain confidentiality and professionalism in all interactions and communications.

Communication & Liaison
• Serve as a point of contact between executives and internal/external stakeholders.
• Screen and prioritize incoming communications, ensuring timely responses and follow-ups.
• Coordinate cross-functional communications and assist with internal announcements.

Administrative Operations
• Support day-to-day administrative tasks including filing, data entry, and document management.
• Assist with expense reporting, invoice processing, and other operational tasks.
• Help coordinate company events, executive visits, and special projects as needed.

Qualifications & Experience:
• Bachelor’s degree preferred; associate degree or equivalent experience considered.
• 1–2+ years of administrative or office support experience, preferably in a corporate or healthcare setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor and commitment to maintaining confidentiality.

Important Disclaimer Notice:

The above statements are only intended to represent the essential job functions and general nature of the work being performed and are not exhaustive of the tasks that an Employee may be required to perform. The employer reserves the right to revise this job description at any time and to require Employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change. This job description is not a guarantee of employment. What you’ll love about us section is based on full time employment with the company and is not guaranteed based on employment type.