Job Description

About EnerMech

EnerMech is a global specialist service company providing safe and integrated solutions for complex energy projects. With over 50 years of experience, EnerMech serves clients across the globe delivering expert services and equipment across multiple sectors including Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions.

We are committed to operational excellence and delivering tailored solutions that reduce risk and maximize efficiency for our clients.

The Role

The Administrative Assistant involves handling documentation, supporting project teams, and ensuring compliance with internal procedures and client requirements.

Key Responsibilities

• Provide administrative support to project teams, engineers, and management
• Maintain and manage project documentation, including contracts, reports, and technical records
• Assist in document control processes in line with client and project requirements
• Coordinate meetings, prepare agendas, and record minutes (MOM)
• Handle correspondence with clients, vendors, and internal stakeholders
• Support mobilization and onboarding processes (visa documentation, certifications, etc.)
• Maintain employee records, certifications, and compliance documentation
• Coordinate travel arrangements, accommodation, and logistics for site personnel
• Track and manage office and site-related documentation submissions
• Assist in procurement coordination and vendor communication
• Ensure adherence to company policies, HSE guidelines, and client standards

Requirements

• Bachelor’s degree in Business Administration/engineering or a related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Basic understanding of document control or office processes
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Attention to detail and problem-solving ability
• Ability to work independently and as part of a team