Job Description
Job Location: IA Dubuque - Dubuque, IA 52003
Travel Percentage: None
Job Shift: Day
Job Category: Admin - ClericalAdministrative Assistant – Dubuque, IA
Be a part of our Martin Equipment family!
Martin Equipment is a family-owned John Deere Construction Equipment dealership with nearly 100 years of service and growth.
We are currently seeking a reliable and detail-oriented Administrative Assistant to support our Dubuque location. This role plays a key part in keeping daily operations running smoothly by providing administrative, accounting, and customer support across multiple departments.
This position is ideal for someone who enjoys a fast-paced environment, delivers excellent customer service, and takes pride in organization, accuracy, and teamwork.
Schedule: Monday–Friday | 7:30 AM - 4:00 PM (30-min lunch)
Location: Dubuque, IA
Compensation: Competitive pay
What You’ll Do
- Balance daily cash sales and petty cash
- Reconcile monthly bank statements and credit card expenses
- Code invoices and coordinate with Accounts Payable
- Support sales paperwork and documentation processing
- Process rental transactions and equipment status reports
- Assist with HR communications and new employee onboarding
- Process John Deere parts invoices
- Serve as the first point of contact by answering and directing incoming calls
- Greet and assist customers and visitors in a professional, welcoming manner
Additional Responsibilities
- Run reports to support inventory and department needs
- Maintain organized filing systems
- Manage office equipment and supplies
- Handle incoming/outgoing mail for the branch
- Complete occasional parts runs for the Parts Department
- Assist with branch events, luncheons, and celebrations
- Support additional administrative tasks as needed
What You Bring
Education & Experience
- High School Diploma or GED required
- Associate’s degree or business-related education preferred
- 1–3 years of administrative or related experience
Skills & Abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
- Strong communication and customer service skills
- High level of professionalism and attention to detail
- Ability to prioritize, stay organized, and manage multiple tasks
- Self-motivated with the ability to work independently
- Demonstrates integrity, dependability, and a positive attitude
Work Environment & Physical Demands
- Office-based role using standard office equipment
- Ability to sit for extended periods
- Occasional lifting up to 25 lbs.
- Must have valid driver’s license
- PPE required when entering designated shop/field areas
Why Martin Equipment?
At Martin Equipment, you’re more than an employee—you’re part of a team that values hard work, respect, and doing the job right. We take pride in supporting our employees and creating opportunities for growth across all locations.
BENEFITS:
- Eligibility: Newly hired employees are eligible for benefits on the first of the month following 60 continuous days of employment.
- Health Insurance: 100% company-paid health insurance premium for employee and family.
- Life Insurance: $40,000 company-paid life insurance and AD&D.
- Additional Insurance: Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available.
- Retirement Plan: 401k retirement plan with company match up to 4%.
- Paid Time Off: Company-paid holidays and paid vacation.
EOE
Job Type: Full-time, Non-Union
