Job Description

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

For over 75 years, Citco has developed an ethos of service excellence and partnership in corporate fiduciary and administration that our clients rely upon. Through our global office network we provide a full suite of corporate administrative services to set up, administer and maintain corporate entities throughout their life cycle.

Working with our Citco Corporate Solutions team, you will work with multinationals, corporates and private clients to provide critical support that helps them meet the increasing regulatory and compliance requirements that shape the industry.

Your role:

As an Administrative Assistant for Citco Corporate Solutions, you provide clients with accurate and timely paralegal/administrative services and maintain client relationships, in line with clients’ business needs, Citco procedures and compliance with relevant regulatory authorities in order to comply with the client service agreements and realize Citco’s financial targets related to time writing and collecting accounts receivable.

• Pre-work: collect and analyze (legal, financial, administrative) data from different sources to ensure that information is complete, accurate and timely processed.
• Drafting: timely prepare standard documents (e.g. resolutions, minutes, proxies, payments and correspondence) that are compliant with relevant legislation, identifying when external expertise is required in order to ensure client service level is satisfactory.
• Internal maintenance: systematically and timely file all client related documentation including KYC in (internal/external) database and client files to ensure that information is complete, accurate, up-to-date and readily available
• Corporate maintenance: arrange client documents for apostilization, timely file required documentation with regulating authorities, other external parties and handle financial processes (e.g., payments, bank accounts, tax assessments) on behalf of clients in order to ensure that legal entities are in good standing.
• Administrative support : complete internal administration forms, collect internal signatures and assist in preparation of Citco’s invoices in order to facilitate timeliness and quality client service delivery.
• Financial client management: consistently and regularly record actual time that is spent on clients (time spent or fixed fee) in Citco’s internal billing system, assist in the process of client invoicing in order to meet the client service agreements and realize Citco’s financial targets.

• Systems and applications:

  Working with the various automated office system and applications, such as Oracle/EBS, ViewPoint, Microsoft and handling all input of data and documents regarding client entities, related parties, in a complete, timely and correct manner and providing assistance to keep all related information up-to-date.

• Clean Desk Policy:

  Citco adheres to a ‘clean desk policy’, which also includes keeping the working environment clean, tidy and neat. Besides own desk, also support is given to the team members enabling the team to work in a professional and efficient way.

About You:

• You have an MBO Degree
• 2-3 years years of relevant work experience;
• Knowledge of Microsoft Applications (Word, Excel etc);
• Strong oral and written communication skills;
• Fluent in English, both written and verbal;
• Strong sense of responsibility;
• Able to deal with competing pressures;
• Service-minded attitude;
• Team player with the ability to successfully work in a fast pace and demanding environment;
• Strong attention to detail and accuracy;
• Ability to meet strict deadlines.

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We recognize diversity as a source of organizational pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

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