Job Description

:: KEY ACCOUNTABILITIES :::

General Administrative Support

• Arrange meetings and events, including preparing attendee lists, sending invitations, coordinating room setup, arranging catering, taking minutes, and following up on action items.
• Support departmental travel logistics such as booking cars, flights, hotels, and handling reimbursement processes.
• Coordinate with relevant teams for courier services and document distribution.
• Manage and monitor the department's SharePoint site and shared mailboxes.
• Perform other administrative tasks assigned by the supervisor.

Contract & Procurement Support

• Support Supplier Information Registration by gathering required documents from suppliers and coordinate with Finance team for supplier creation or updates in the ERP system.
• Follow up Release Order (RO) and Purchase Order (PO) acknowledgements to ensure timely responses from vendors.
• Perform monthly PO close-out activities in the ERP system.
• Assist team with contract/letter/report signing workflows, documentation routing, and maintaining physical and electronic filing.
• Track insurance certificates, stamp duty requirements, and other compliance-related documentation.
• Provide support to the Buyer team in managing low-criticality POs.

Communication

• Ensure smooth/clear communication both internal as well as external including delivery of confidential/sensitive information to the concerned parties.
• Independently handle internal and external correspondence and adhere to record retention policies and procedures.
• Check deadlines on incoming requests and put preliminary work in play.

: QUALIFICATIONS :::

Knowledge & Qualifications:

• Bachelor's degree in Business Administration, Supply Chain, or related field.
• In depth knowledge and understanding of relevant administrative clerical procedures and their importance to the overall function.

Experience:

• At least 3 – 5 years of relevant experience in administrative support or procurement-related roles is an advantage

Skills:

• Excellent both in Thai and English Communication skills both written and verbal.
• Technology Savvy with strong computer skills with knowledge of MS Office Suite is essential.
• Time Management, Planning and Organizing skills
• Interpersonal skills with Proactive, service-minded, and able to work independently or as part of a team.

Work Condition:

• Enjoy a dynamic on-site work environment, 5 days a week.
• While there is no hybrid work option available, the company offers flexible working hours, commitment to work-life balance, also comprehensive health benefits, professional development opportunities, and a collaborative team culture.

DISCLAIMER:

By applying for this position with our "Company", you expressly consent to the collection, use and sharing of your personal information for recruitment and employment purposes in accordance with the Company's Data Privacy Policy and the country specific Personal Data Protection Act.