K2 Staffing

Administrative Assistant (Construction)

K2 Staffing  •  Irvine, CA / Los Angeles, CA / San Diego, CA / Las Vegas, NV (Onsite)  •  7 hours ago
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Job Description

 
We are representing a highly respected and growing commercial construction general contractor with a strong presence throughout Southern California. Our client specializes in delivering high-quality ground-up construction projects across a diverse range of commercial sectors, including financial institutions, healthcare facilities, religious organizations, education, and other complex commercial developments. Known for their commitment to quality, integrity, and long-term client relationships, they are seeking an experienced Administrative Assistant to help the VP with many office-related tasks. 
This is a remote-based position for candidates located anywhere in California, Nevada, or Pacific Northwest.  This individual must be able to manage multiple priorities in a fast-paced environment.
 
Duties & Responsibilities
  • Provide comprehensive administrative support to project management teams
  • Prepare, format, and manage project documentation including reports, correspondence, submittals, proposals and agreements
  • Maintain organized electronic and physical filing systems for projects, contracts, and technical records
  • Assist with project document control and distribution
  • Coordinate scheduling of daily field work activities
  • Support proposal preparation efforts, including assembling qualification packages and bid documents
  • Process incoming and outgoing correspondence, phone calls, and emails professionally
  • Assist with invoicing, expense tracking, and basic accounting or billing support as needed
  • Interface with clients, vendors, subcontractors, and internal staff in a professional and courteous manner
  • Perform general office management tasks such as ordering supplies, coordinating office needs, and supporting day-to-day operations
  • Ensure compliance with company procedures, project requirements, and confidentiality standards
Qualifications & Requirements
  • Minimum of 3–5 years of administrative experience within a construction, engineering, or related professional services environment
  • Prior experience supporting project managers, engineers, or construction teams is strongly preferred
  • High school diploma or equivalent required; associate’s degree or higher is a plus
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint); experience with document management or construction software is a plus
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy, particularly with technical and project-related documentation
  • Professional demeanor with strong interpersonal and customer service skills
  • Ability to work independently while also contributing effectively within a team environment
  • Familiarity with construction or engineering terminology, workflows, and project lifecycles preferred
K2 Staffing

About K2 Staffing

K2 Staffing has been constructed on one of the most solid foundations in the industry, with roughly 40 years of combined business and recruiting knowledge. Through our vast experience, we understand locating and attracting the right talent can be comparable to ascending K2 - difficult, sometimes impossible, and completely savage. With that said, we take a very methodical approach with our process, including a detailed discovery process ultimately leading to a customized plan of action for each of our clients. Our “high-tech, soft-touch” technique produces results that cannot be denied. We have embraced technology to its fullest, which provides us with top-quality candidates to choose from. That, however, does not disclude how important it is to roll up our sleeves and connect with people on a human level, avoiding short-term arrangements, disappointment, and a tremendous waste of time and money for all parties involved.

Whether you are a candidate seeking to locate a company to represent for the long haul, or you are a hiring manager for an organization searching for that 1 in a million, K2 Staffing is here to assist you. Utilizing our “high-tech, soft-touch” approach, we will successfully diagnose the needs and desires of both our clients and candidates, resulting in the perfect connection for years to come.

Industry
HR & Recruiting
Company Size
1-10 employees
Headquarters
Carlsbad, California
Year Founded
2019
Website
k2staffinginc.com
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