Job Description

Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment.

Performs a variety of administrative duties to support Planning and Zoning staff, the Planning Commission, and Board of Adjustment. Answers phones, helps the public at the front counter, and assists planning staff in preparing for public meetings.

Starting Pay: $21.65-$29.75 pay depending on experience

Schedule: 30 hours per week with a flexible schedule. The position requires in-office coverage every Wednesday and Thursday. Start and end times are flexible, with the exception of Wednesday evenings, when availability is required through 6:00 PM.

Benefits Full Benefits; health, dental, vision, life insurance, paid time off, paid holidays, parental leave, pet insurance, tuition reimbursement

Retirement: Utah Retirement Systems, Pension and/or 401(k)

Posting Close Date: May close anytime after August 26, 2026

Essential Duties and Responsibilities

• Answers phone calls, emails, and questions at the front counter.
• Provides administrative support to the Planning Commission including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
• Uploads documents into OnBase (document management system).
• Ensures that digital files shared within the Division are organized, up-to-date, and accessible.
• Prepares a draft of the City Council packet required for certain applications for review by the Community Development Director/Planning Director.
• Provides administrative support to the Board of Adjustment including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
• Ensures that required agendas and notices are prepared correctly and in a timely manner.
• Performs other related duties as assigned.

SUPERVISORY RESPONSIBILITIES:

N/A

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities:

• Ability to communicate clearly and professionally, both verbally and in writing, with demonstrated proficiency in English and strong written communication skills.
• Ability to establish and maintain effective working relationships with employees and the public.
• Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams.

Education and/or Experience:

• Graduation from a standard high school or equivalent.
• Two years’ experience of administrative, office, or related work experience or any equivalent combination of education and/or experience.

Language Skills

• Must possess excellent written and verbal communication skills in the English language.
• Ability to communicate clearly and professionally.
• Ability to communicate verbally in Spanish is preferred.

Certificates, Licenses, Registrations:

• Possess a valid Utah driver’s license or have the ability to obtain one

Other

• Ability to establish and maintain effective working relationships with employees and the public.
• Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams.
• Ability to work independently

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to sit, talk, and hear.
• Specific vision abilities required by this job include close vision.
• This position requires the ability to type, organize digital files, and converse on the phone for extended periods of time.

Work Environment:

• Indoor office environment requiring movement within the Department and City Hall.
• Requires light physical effort in an office atmosphere.
• Intermittent exposure to stress as a result of human behavior.
• This position does require attendance in person (no virtual work).

Any position in which the employee handles currency, has access to computer terminals, is responsible for the care or instruction of children, has access to building master control or key systems, has access to the personal information or identifying information of another person, has access to the financial information of the employer or another person, or works in an area of the City which has been designated as a security sensitive area, such as a server or evidence room; and is in a position of trust that requires restraint and the ability to keep a high level of confidentiality. Employees in security sensitive positions will be required to successfully complete a criminal history check and be determined to be position qualified as per BCI Standards. Employees in security sensitive positions are required to self-report convictions of a Class C Misdemeanor or above.

If you are reading this and hesitating to click "apply" because you do not check every box in the posting, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.