Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants
POSITION SPECIFICS
Join the College of the Liberal Arts as an Administrative Assistant for the English for Professional Purposes Intercultural Center (EPPIC), which supports international students and scholars in developing advanced English communication skills, and the Rock Ethics Institute, a nationally recognized center for interdisciplinary ethics research and public engagement.
The Administrative Assistant plays an important role in creating a welcoming environment while supporting programs, events, communications, and daily operations across two dynamic units.
Provide front-office support, including greeting visitors and responding to phone calls and emails
Support daily operations such as managing office supplies and submitting expense reports
Schedule team meetings
Promote various events by creating and printing flyers and updating shared calendars and websites with event information
Handle participant registration and room reservations
Track feedback surveys from participants
The majority of the events this position will assist with include workshops, trainings, speaker events, and conference exhibits
Maintain center websites, social media accounts, and mailing lists
Support Directors and Department Heads by designing and producing print and digital marketing publications
This position works across both EPPIC and the Rock Ethics Institute, spending time in each unit's office throughout the week.
Working across both units, the Administrative Assistant will interact regularly with students, scholars, faculty, staff, and visitors from a variety of backgrounds and disciplines.
Excellent interpersonal skills; inclusive and respectful when working with others
Effective verbal and written communication skills
Ability to stay organized with a high attention to detail and accuracy while multi-tasking
Driven to provide excellent customer service
Demonstrated professionalism, discretion, and sound judgment when handling confidential information and working independently or collaboratively
Demonstrated ability to manage competing priorities and adapt to changing needs
Applicants must also have experience with core Microsoft Office 365 applications, particularly Outlook, Word, and Excel.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience
Required Certifications:
None
Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Important Note: In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
