Job Description

Position: Administrative Assistant
Department: Centre for Community Health Education
Status: Temporary Part Time
Site: The Michener Institute
Salary: $26.02 - $32.52 per hour (To commensurate with experience)
Number of Vacancies: 1 (new)

The Michener Institute of Education at UHN is Canada's only post-secondary institution devoted exclusively to the applied health sciences professions. Integrated with University Health Network (UHN), Michener offers full-time, part-time, and continuing education programs, committed to providing students with the best experience and best education. Our curriculum is informed by cutting-edge research and clinical innovations, preparing highly skilled allied health professionals to enhance the health of individuals and communities in Ontario and beyond. At Michener, we make healthcare happen.

If you want to work with a team of professionals dedicated to the advancement of applied health sciences to enhance the health of individuals and communities in Ontario and beyond, we encourage you to apply for the Administrative Assistant position with The Michener Institute.

Reporting to the Head, Centre for Community Health Education, the Administrative Assistant provides comprehensive administrative and coordination support for the development and delivery of community health programs. The role is crucial in facilitating smooth operations, managing program logistics, and providing support to faculty, students, and community partners. The Administrative Assistant works in a constantly changing environment where priorities change daily and at times multiple times throughout the day.

Key Responsibilities (including approximate percentage of time):

• Liaises with registrants and community contacts to assist in arranging community site visits
• Performs data entry and oversight in Excel spreadsheets
• Manages a communal email inbox
• Duties as assigned to support future programming in the Centre for Community Health Education.
• Provides confidential support to the Centre for Community Health Education team
• Liaises with internal departments, answers and triages student questions, manages department files, and scheduling meetings
• Processes expense claim forms, maintains and records invoices
• Other duties as assigned

Qualifications

Education & Experience:

• Minimum of 3 to 5 years of relevant administrative and/or coordination experience, preferably in an educational or program-focused environment.

Knowledge, Skills, & Abilities:

• Judgment, critical thinking, and analytical skills.
• Organizational skills and exceptional attention to detail.
• Adaptability and resourcefulness to navigate changing priorities and new program development.
• Strong networking ability and excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications including Excel, Word, and Outlook, and ideally experience with database management or tracking systems.
• Ability to independently assess the urgency and sensitivity of inquiries and escalate as necessary.

Other Requirements:

• Ability to prioritize workload with competing demands from multiple programs, faculty, and students.
• Required to sit for long periods (up to 6-7 hours daily) while working at a computer.
• Accuracy and quality checks are major considerations for data entry, communication, and document preparation.

Additional Information

Why join Michener?

Working at The Michener Institute means that you are building a career alongside some of the most talented and inspiring healthcare professionals and educators in Canada. Michener is integrated with UHN, Canada’s #1 hospital and the world’s #1 publicly funded hospital, and offers a wide range of benefits, programs and perks, allowing you to find value where it matters most to you now and throughout your career at Michener.

• Extended Health Care (including paramedical) coverage
• Dental coverage
• Employee Assistance Program
• Disability and Life Insurance
• Maternity and Parental Leave Top-Up
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Professional Development funding for courses, conferences, seminars, and textbooks
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gym, etc.)

Closing Date: May 29, 2026

Qualified applicants are invited to submit a detailed resume and cover letter.

For further information on The Michener Institute, please visit our website at www.michener.ca

The Michener Institute is publicly funded by the Ministry of health and is a respectful, caring and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity.

We offer accommodation for applicants with disabilities during the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

While we thank all applicants only those selected for an interview will be contacted.