Catering Sales Administrative Assistant
Legends Global, Moscone Center - Hospitality Division
Join our team and be at the center of unforgettable events!
We are looking for a highly organized, customer focused Catering Sales Administrative Assistant to support our dynamic Catering Sales Team. In this fast-paced role, you will be the first point of contact for clients and a key partner behind the scenes, helping bring events to life from start to finish.
What You Will Do...
As the hub of our office and Catering Sales operations, you will:
Serve as the welcoming face of our main office, greeting clients, vendors, and guests
Answer and direct incoming calls with professionalism and care
Support Catering Sales Managers by preparing and sending menus and contracts to prospective clients
Process and distribute key event documents, including Banquet Event Orders, daily reports, signage, and updates
Assist with weekly Sales Department scheduling
Manage incoming and outgoing mail
Keep the office organized, clean, and running smoothly, including ensuring kitchen areas are stocked
Jump in to support special projects and tasks from Sales and Exhibitor Managers
What We Are Looking For...
We are seeking someone who thrives in a collaborative, high energy environment and enjoys multitasking with purpose:
Excellent communication and customer service skills
Professional phone etiquette and a welcoming presence
Strong organizational skills and attention to detail
Proficiency in Microsoft Office, including Word and Excel
Ability to manage multiple priorities in a fast-paced setting
Comfort working with cross functional teams and diverse clients
Basic knowledge of food, beverage, or hospitality operations is a plus
What to Expect...
A fast paced, team oriented environment where no two days are the same
Opportunities to interact with clients and support high profile events
A role that keeps you engaged, active, and connected across departments
Physical Requirements...
Ability to sit, stand, and walk for extended periods
Regular use of hands and communication skills in a busy office setting
Why Join Us?
At Legends Global, we do not just host events, we create experiences. Be part of a team that values collaboration, professionalism, and excellence in hospitality.
Equal Opportunity Employer Statement
Legends Global is an Equal Opportunity and Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.
COMPENSATION $28.00-35.00 PER HOUR
ASM Global is the world’s leading venue management company and producer of live event experiences. Acquired by Legends in 2024, with over 400 premier venues worldwide, ASM Global operates and invests in the world's most important stadiums, arenas, convention centers, and theaters, including entertainment districts and mixed-use developments.
We produce over 20,000 live events annually, welcoming more than 164 million guests each year. As the global leader in content programming and revenue optimization, our best-in-class management leverages the latest data-driven marketing strategies to deliver maximum value and profitability for venue owners.
Beyond the walls of our venues, ASM Global is actively working to invest in people, strengthen our communities, and protect the environment. Our corporate social responsibility platform, ASM Global Acts, embodies a refreshing, modern commitment to social equity and global sustainability. A robust and growing DE&I initiative, commitment to local purchasing, and prioritizing green innovations (with an industry-leading 50+ certified green venues) are just a couple of examples of ASM Global’s impactful, environmentally friendly outlook.
As the global industry leader, we understand the importance of setting an exceptional example while having a great time doing it.
