Job Description

Administrative Assistant, Cancer Center (Full-Time) Posting Number
req26288 Department
Cancer Center Division Department Website Link
https://cancercenter.arizona.edu/ Location
Tucson Campus Address
1515 N Campbell Ave, Tucson, AZ 85724 USA Position Highlights

The University of Arizona Cancer Center (UACC) seeks an Administrative Assistant to provide comprehensive administrative support to the Associate Director (AD) of Cancer Research Teaching & Education Coordination (CRTEC). This position is responsible for document preparation, scheduling meetings and events, arranging and reconciling travel, updating the website, keeping records, managing supply inventory, and entering data. This position requires a high degree of professionalism, discretion, initiative, organization, accuracy, attention to detail, judgment, and the ability to set priorities and handle multiple projects with limited supervision.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Provide administrative support to executives and other senior staff:

• Provides high-level executive support to the AD CRTEC.
• Take and transcribe minutes of meetings.
• Maintain recordkeeping for grant reporting.
• Schedule and coordinate appointments and meetings.
• Provide administrative support to units within CRTEC as approved by the AD of CRTEC.
• Serve as the point of contact for concerns and queries related to CRTEC administration.
• Provide assistance and customer service as needed.
• Manage the AD CRTEC calendar and travel, including reconciliation.

Assist with special projects as needed:

• Manage data for special projects.
• Schedule meetings, reserve meeting rooms, and establish virtual meeting connections.
• Prepare and facilitate CRTEC events, retreats and symposia.
• Collaborate with CRTEC units to update web and brochure content.

Manage office operations and logistics:

• Purchasing of supplies and reconciliation of P-card transactions.
• Order computer equipment, submit IT tickets, and manage BioCom A/V requests.
• Maintain up to date information on the office calendar to include events, team availability and team time off requests.
• Schedule trainings and assist with preparing training materials.

Maintain and organize office records and systems:

• Perform administrative tasks by researching systems, operations, and procedures.
• Participate in the development of standard operating procedures (SOPs) .
• Maintain and update spreadsheets and databases.
• Assist with the management of the cancer center listserv.
• Upload data into various UACC systems.
• Assists with financial processes, including entering financial payment requests in UAccess Financials.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

Knowledge, Skills & Abilities:

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of administrative principles and practices.
• Skill in planning, analyzing and coordinating activities and establishing priorities.
• Ability to work independently and maintain confidentiality.
• Ability to problem solve and make decisions.
• Ability to handle stressful situations.
• Ability to work efficiently in a fast-pace work environment.
• Ability to effectively communicate.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with UAccess, UAnalytics, and Canva.

FLSA
Non-Exempt Full Time/Part Time
Full Time Number of Hours Worked per Week
40 Job FTE
1.0 Work Calendar
Fiscal Job Category
Organizational Administration Benefits Eligible
Yes - Full Benefits Rate of Pay
$20.33 - $25.41 Compensation Type
hourly rate Grade
5 Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator Career Stream and Level
OC3 Job Family
Administrative Support Job Function
Organizational Administration Type of criminal background check required:
Name-based criminal background check (non-security sensitive) Number of Vacancies
1 Target Hire Date
Expected End Date
Contact Information for Candidates
Dr. Jacob Schwartz,
jcschwartz@arizona.edu
Open Date
6/16/2026 Open Until Filled
Yes Documents Needed to Apply
Resume and Cover Letter Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.